Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 1-15-19
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name:
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Name: Angela Casias |
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Email: Angela.Casias@flydenver.com |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed fourth Amendment between the City and County of Denver and Aircraft Service International, Inc. concerning aircraft and vehicle fueling system at Denver International Airport.
Amends a contract with Aircraft Service International, Inc. by adding $5,000,000 for a new total of $226,000,000 and six months for a new end date of 8-31-19 for maintenance, operation and management of the aircraft and vehicle fueling system at Denver International Airport (AC95003-04). The last regularly scheduled Council meeting within the 30-day review period is on 2-25-19. The Committee approved filing this item at its meeting on 1-23-19.
body
Affected Council District(s) or citywide? CD 8
Contract Control Number: AC95003-04
Vendor/Contractor Name (including any “DBA”): Aircraft Service International Inc.
Type and Scope of services to be performed: This is the fourth amendment to an existing revenue agreement. The original contract was procured as a sole source at the request of the airline fuel committee, made up of DEN’s signatory airlines. Aircraft Service International, Inc., is the current operator of DEN’s aircraft and vehicle fueling system. Amendments 01, 02 and 03 extended the contract term, also at the request of the airline fuel committee. The full extent of this contract has been twenty years. This amendment will extend the contract term by six (6) months to allow enough time to complete the Competitive Request for Proposal (RFP) process to select a new Fuel System Operator. The airline fuel committee has also given the approval for this extension. The airlines pay all of the costs for the maintenance, operation and management of the fueling system, plus the debt service for the original construction, improvements and additions to the fueling system. The RFP process for a new Fuel System Operator has taken longer than expected because the DEN Engineering Department would not accept the current scope as viable for the new RFP/Contract. DEN then contracted with engineering firm Burns and McDonnell to create an acceptable scope of work that would encompass the entire fuel system and the operator’s responsibilities.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source? This was a sole source contract at the request of the DEN Fuel Committee made up of the signatory airlines at DEN.
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract? Ten years
What is the length of the extension/renewal? Six months
What is the revised total term of the contract? Ten years and six months
If cost changing
What was the original value of the entire contract prior to this proposed change?
$221,000,000
What is the value of the proposed change?
$5,000,000
What is the new/revised total value including change?
$226,000,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)