Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 4-15-19
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
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Name: Sonya Martin |
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Email: Sonya.Martin@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Purchase Order between the City and County of Denver and Insight Public Sector for the City’s Enterprise Software Products with Microsoft.
Approves the annual Microsoft enterprise agreement (EA) with Insight Public Sector for $2,950,428.59 and through 02-28-20 for the continued use of software licenses such as Office 365, as well as patches, enhancements, and new releases for the products covered in this agreement, citywide (PO-00063465). The last regularly scheduled Council meeting within the 30-day review period is on 5-20-19. The Committee approved filing this item at its meeting on 4-23-19.
body
Affected Council District(s) or citywide? citywide
Contract Control Number: PO-00063465
Vendor/Contractor Name (including any “DBA”): Insight Public Sector
Type and Scope of services to be performed:
This is a request for payment to Insight Public Sector (which serves as Microsoft’s reseller) for annual installment 3 of 3 for our existing Microsoft Enterprise Agreement covering the period March 1, 2019 - February 28, 2020. The Enterprise Agreement provides the continued use of software licenses such as Office 365 (Microsoft Word, Outlook, Excel, etc., as well as patches, enhancements, and new releases for the products covered in this agreement.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: 1 year
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $2,950,428.59
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)