Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 7-29-19
Requesting Agency: Public Works
Division:
Subject Matter Expert Name: Jason Gallardo
Email Address: jason.gallardo@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement between the City and County of Denver and IPS Group, Inc. to increase the amount and extend the term for on-street parking management systems, including installation and testing of meters.
Amends a contract with IPS Group, Inc. by adding $1.5 million for a new total of $21.5 million and adding one year for a new end date of 10-31-20 to provide technology for on-street parking management systems, including installation and testing of meters, citywide (CE95036). The last regularly scheduled Council meeting within the 30-day review period is on 9-16-19. The Committee approved filing this item at its meeting on 8-6-19.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: CE95036
Vendor/Contractor Name (including any “DBA”): IPS Group, Inc.
Type and Scope of services to be performed:
IPS Group, Inc. provides technology to link parking meters on-street parking management systems. IPS Group is responsible for deliver installation and testing of meters. This amendment will extend the contract term one year and add $1,500,00 in funds.
Public Works wishes to secure continuity of services with IPS Group, Inc. while the City initiates the RFQ/P process in an effort to seek new technologies for outdated hardware and software programs to meet the City's future initiatives and directives. It is in the best interests of Public Works and the City at large to extend this agreement for one (1) year providing a new expiration date of October 31, 2020 and an additional contract amount of $1,500,000. The first phase of the RFQ was posted on May 3, 2019. In July 2019, a meter demonstration is planned with the RFP to follow.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
11/2/2009-10/31/2019 10 years
What is the length of the extension/renewal?
One year
What is the revised total term of the contract?
11/2/2009-10/31/2020 11 years
If cost changing
What was the original value of the entire contract prior to this proposed change?
$20,000,000
What is the value of the proposed change?
$1,500,000
What is the new/revised total value including change?
$21,500,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)