Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-13-19
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
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Name: Joe Saporito |
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Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fifth Amendatory Agreement between the City and County of Denver and Idemia Identity & Security USA LLC for annual maintenance and support for existing and future machines, extend the term, and increase the compensation to the Contractor.
Amends a contract with Idemia Identity & Security USA, LLC by adding $169,346 for a new total of $646,905 and three years for a new end date of 3-31-22 to provide hardware support for the TouchPrint Live Scan fingerprinting systems used by City agencies, citywide (TECHS - CE01165). The last regularly scheduled Council meeting within the 30-day review period is on 10-28-19. The Committee approved filing this item at its meeting on 9-24-19.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS - CE01165
Vendor/Contractor Name (including any “DBA”): Idemia Identity & Security USA, LLC.
Type and Scope of services to be performed:
The Denver Sheriff’s Department (DSD) and Denver Police Department (DPD) use the TouchPrint Live Scan fingerprinting systems for identification purposes, arrest history updates, sex offender registry, access to National Crime Information Center (NCIC) software and employment background checks.
At the DSD, four Idemia machines are located at the Downtown Detention Center (DDC) and two are at the DSD Roslyn location. The DDC has four Live Scan machines for criminal identification and sex offender registration for all that come into the facilities twenty-four hours a day. This includes two types of prints required by the Federal Bureau of Investigation (FBI) standards for identification and criminal history. The Roslyn Training academy has two Live Scan machines. One is for employment background checks, vendor background checks, and nurse background checks. The other is used for testing and integration development with other systems and the Colorado Bureau of Investigation (CBI).
DPD has a total of three Idemia Live scan Machines. One is in the Police administration building and is used to enroll fingerprints for concealed firearms carry permits and sex offender registration. One machine is located in the Identification Unit and is used for employee fingerprint registration. The third machine is offsite in DPD’s Juvenile Intake center and is used for obtaining fingerprints from juvenile offenders.
The City owns these machines and needs the vendor for hardware support and maintenance. This is a sole source purchase. Only Idemia can provide the support on their equipment; therefore, as long as the CBI only accepts fingerprints form these vendor supported machines and the City continues to use these machines, support will be needed. The Department of Safety cannot afford to be without all machines operating twenty-four hours a day.
This amendment request is to extend vendor support for three more years. The support currently stands at $39,782 for all machines and is paid annually. There is added capacity in the contract to allow for new machines.
Technology Services has been working with SAFETY since June 2018 to establish a strategy for the continual operation of these devices. Once a strategy was finalized, quotes were requested from Idemia in November 2018 to begin the contract amendment process. The process to amend this contract was initiated with the assumption that the amendment would be completed prior to the expiration date. There were several issued that needed to be clarified during this process that delayed the amendment.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
9 years
What is the length of the extension/renewal?
3 years
What is the revised total term of the contract?
12 years
If cost changing
What was the original value of the entire contract prior to this proposed change?
$477,559.00
What is the value of the proposed change?
$169,346.00
What is the new/revised total value including change?
$646,905.00
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)