Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-16-19
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name:
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Name: Angela Casias |
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Email: Angela.Casias@flydenver.com |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Contract between the City and County of Denver and Cubic Transportation Systems, Inc. concerning a service agreement for the NextStop systems for shuttle bus services at Denver International Airport.
Approves a contract with Cubic Transportation Systems Inc. for $1,780,369 and for three years, with two additional one-year options to extend, to provide a service agreement and warranty coverage for the DEN-owned Cubic Transportation Automatic Vehicle Location (AVL) Real Time Passenger Information system and provide the NextStop system, which is an Automatic Voice Announcement System that displays and announces upcoming location stops to bus passengers at Denver International Airport (201843845). The last regularly scheduled Council meeting within the 30-day review period is on 10-28-19. The Committee approved filing this item at its meeting on 9-25-19.
body
Affected Council District(s) or citywide? Council District 11
Contract Control Number: 201843845
Vendor/Contractor Name (including any “DBA”): Cubic Transportation Systems Inc.
Type and Scope of services to be performed:
This contract request is to provide a service agreement and warranty coverage for the DEN-owned Cubic Transportation Automatic Vehicle Location (AVL) Real Time Passenger Information system. This AVL system is currently installed in the shuttle bus fleet. The City and County of Denver acquired the Cubic Transportation system at DEN from the previous shuttle bus management contractor as part of a negotiated contract extension. This agreement will provide for maintenance, an extended warranty of hardware, software support and additional services, which may include: equipment for increase in shuttle bus fleet size; replacement of existing signage; and expansion of signage into additional parking lot. Additionally, Cubic Transportation will provide the NextStop system, which is an Automatic Voice Announcement System that displays and announces upcoming location stops to bus passengers. The features of the NextStop system will satisfy the compliance requirement by the Americans with Disabilities Act for public transportation vehicles. This Scope of Work includes procuring, configuring, installing, integrating, testing and warrantying a fully operational and functional NextStop system. Also included is equipment removal from decommissioned shuttle buses and equipment installation in new shuttle buses during the term of the contract. The term of this contract will extend beyond the shuttle bus contract expiration date. This extension will allow time for the removal of the City-owned Cubic Transportation equipment from the contractor-owned buses.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: Three years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)? 2
Term of any renewals (i.e. 1 year each): 1-year options
Cost of initial contract term: $1,780,369.00
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)