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File #: 19-1161    Version: 1
Type: Resolution Status: Adopted
File created: 10/21/2019 In control: Land Use, Transportation & Infrastructure Committee
On agenda: 11/12/2019 Final action: 11/12/2019
Title: A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and CCG Systems, Inc. to extend the term and increase the compensation to the Vendor. Amends a contract with CCG Systems, Inc., doing business as FASTER Asset Solutions, by adding $39,270 for a new total of $598,025.51 and one year for a new end date of 10-31-20 for software used to manage the database of public works fleet vehicles, equipment and parts, maintenance history and vendor pricing, citywide (201951998-03 CE95025-03). The last regularly scheduled Council meeting within the 30-day review period is on 12-2-19. The Committee approved filing this item at its meeting on 10-29-19.
Indexes: Zach Rothmier
Attachments: 1. RR19 1161 PW FASTER, 2. 19-1161 Filed Resolution_CCG Systems, Inc. 201951998-03, 3. 19-1161 Amendatory Agreement_CCG Systems, Inc. 201951998-03, 4. 19-1161 Filed Resolution_CCG Systems, Inc., 5. 19-1161 - signed

Contract Request Template (Contracts; IGAs; Leases)

 

Date Submitted: 10-21-19

 

Requesting Agency: Public Works

                               Division:

 

Subject Matter Expert Name:

Name:       Jason Gallardo                    

Email:       jason.gallardo@denvergov.org           

 

Item Title & Description:

(Do not delete the following instructions)

These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).

 

Both the title and description must be entered between the red “title” and “body” below.  Do not at any time delete the red “title” or “body” markers from this template.

title

A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and CCG Systems, Inc. to extend the term and increase the compensation to the Vendor.

Amends a contract with CCG Systems, Inc., doing business as FASTER Asset Solutions, by adding $39,270 for a new total of $598,025.51 and one year for a new end date of 10-31-20 for software used to manage the database of public works fleet vehicles, equipment and parts, maintenance history and vendor pricing, citywide (201951998-03 CE95025-03). The last regularly scheduled Council meeting within the 30-day review period is on 12-2-19. The Committee approved filing this item at its meeting on 10-29-19.

body

 

Affected Council District(s) or citywide? Citywide

 

Contract Control Number: 201951998-03 [CE95025-03]

 

Vendor/Contractor Name (including any “DBA”): CCG Systems, Inc. dba FASTER Asset Solutions

 

Type and Scope of services to be performed:

Fleet Management Division is requesting an extension on the FASTER Contract for 1 additional year from November 1, 2019 to October 31, 2020 in order to support the core functions of our business. FASTER is our current Fleet Management Information System (FMIS). This software need went to RFP in October 2018 and a new FMIS vendor has been selected.  This vendor is currently in the contract process led by Technology Services. The  extension of the agreement with the current vendor would allow us to maintain continuity with our customers by having continued support from FASTER until the new FMIS is fully implemented and operational which will take approximately 12 months per the PM in Technology Services. Without support from a FMIS, we would not be able to do our business efficiently or effectively and there will be a negative impact to the services Fleet delivered to the citizens of the City and County of Denver.

Location (if applicable):

 

WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):

 

Are WBE/MBE/DBE goals met (if applicable)?

 

Is the contract new/a renewal/extension or amendment?

 

Was this contractor selected by competitive process or sole source?

                     

For New contracts

Term of initial contract:

 

Options for Renewal:

                     How many renewals (i.e. up to 2 renewals)?

                     Term of any renewals (i.e. 1 year each):

 

Cost of initial contract term:

 

Cost of any renewals:

 

Total contract value council is approving if all renewals exercised:

 

For Amendments/Renewals Extensions:

Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?

 

If length changing

What was the length of the term of the original contract?

7/1/2009 - 10/31/2019

What is the length of the extension/renewal?

One year

What is the revised total term of the contract?

7/1/2009 - 10/31/20

If cost changing

What was the original value of the entire contract prior to this proposed change?

$558,755.51

What is the value of the proposed change?

$39,270.00

What is the new/revised total value including change?

$598,025.51

If terms changing

Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)