Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-18-19
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
Name: Joe Saporito |
Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Ninth Amendatory Agreement between the City and County of Denver and Syscon Justice Systems, Inc. for to increase the amount and extend the end date.
Amends a contract with Syscon Justice Systems, Inc. by adding $270,600 for a new total of $3,937,806 and one year for a new end date of 12-31-20 for support of the TAG Jail Management System supporting the Denver Sheriff’s Department (TECHS-CE76012). The last regularly scheduled Council meeting within the 30-day review period is on 1-6-20. The Committee approved filing this item at its meeting on 12-3-19.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-CE76012
Vendor/Contractor Name (including any “DBA”): Syscon Justice Systems, Inc.
Type and Scope of services to be performed:
The Sheriff’s Department currently owns the Syscon Justice Systems’, Jail Management System called “TAG Elite”. This is their core application used to manage the Downtown Detention Center and County Jail located on Smith Rd. As a part of this contract, Syscon provides technical support and maintenance of the application. This contract amendment will allow the Sheriff’s Dept. to continue to pay for the support and maintenance services for one additional year. This will be the last amendment needed for this service as the new Jail Management System provided by the Act 1 Group dba ATIMS, will go live in 2020. At that time, the Sheriff’s Department will then solely be working with ATIMS under a different contract.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
2/1/2008 - 12/31/2019
What is the length of the extension/renewal?
One year
What is the revised total term of the contract?
2/1/2008-12/31/2020
If cost changing
What was the original value of the entire contract prior to this proposed change?
$3,667,206
What is the value of the proposed change?
$270,600
What is the new/revised total value including change?
$3,937,806
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)