Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 2-3-20
Requesting Agency: General Services
Division:
Subject Matter Expert Name: Scott Harris
Email Address: scott.harris@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Master Purchase Order between the City and County of Denver and Hardline Equipment, LLC to provide and install lubrication systems on newly purchased City solid waste vehicles and sweepers and provide lube and grease fittings for repair on existing City vehicles.
Amends a master purchase order with Hardline Equipment, LLC by adding $250,000 for a new total of $700,000 to provide and install lubrication systems on newly purchased City Solid Waste vehicles and sweepers and provides lube and grease fittings for repair on existing City vehicles. No change to agreement duration (SC-00003516). The last regularly scheduled Council meeting within the 30-day review period is on 3-16-20. The Committee approved filing this item at its meeting on 2-11-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: SC-00003516
Vendor/Contractor Name (including any “DBA”): Hardline Equipment LLC
Type and Scope of services to be performed:
Vendor provides and installs lubrication systems on newly purchased City Waste vehicles and provides lube and grease fittings for repair on existing vehicles to be performed by City Fleet employees.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
$450,000
What is the value of the proposed change?
$250,000
What is the new/revised total value including change?
$700,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)