Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 2-3-20
Requesting Agency: Police
Division:
Subject Matter Expert Name:
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Name: Jeannie Springer |
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Email: Jeannie.springer@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and Hitachi Vantara Corporation regarding the Denver Police High Activity Location Observation (“HALO”) Video and Surveillance System.
Amends a contract with Hitachi Vantara Corporation by adding $524,000 for a new total of $2,303,369 and one year for a new end date of 12-31-20 for professional services to maintain and upgrade the High Activity Location Observation (HALO) Video and Surveillance system, including the replacement and upgrade of current cameras (POLIC-201417115; POLIC-201951565). The last regularly scheduled Council meeting within the 30-day review period is on 3-16-20. The Committee approved filing this item at its meeting on 2-12-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: POLIC-201951565; Parent Contract control number: POLIC-201417115
Vendor/Contractor Name (including any “DBA”): Hitachi Vantara Corporation
Type and Scope of services to be performed:
• Contractual agreement with a vendor who is highly qualified and has experience in specific law enforcement type surveillance video systems which ensures all existing and future video camera system(s) replacements and/or deployments are operationally sound; and incorporate the highest level of security, integrity, and technologically advanced equipment available in the market.
• Agreement sustains existing public and private agreements with DPS, RTD, Business Improvement Districts and private businesses
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
10/01/2014 - 12/31/2019
What is the length of the extension/renewal?
One year
What is the revised total term of the contract?
10/01/2014 - 12/31/2020
If cost changing
What was the original value of the entire contract prior to this proposed change?
$1,779,369
What is the value of the proposed change?
$524,000
What is the new/revised total value including change?
$2,303,369
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)