Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3-9-20
Requesting Agency: General Services
Division:
Subject Matter Expert Name: Ruth Bruski
Email Address: Ruth.Bruski@denvergov.org
Phone Number: 720.913.8153
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amended Master Purchase Order between the City and County of Denver and Traffic Signal Controls, Inc. to extend the term and maximum contract amount for new traffic signal control cabinets to support traffic and mobility operations.
Amends a master purchase order with Traffic Signal Controls, Inc. by adding $3 million for a new total of $5 million to purchase new traffic signal control cabinets to support traffic and mobility operations citywide. No change to master purchase order duration (SC-00003027). The last regularly scheduled Council meeting within the 30-day review period is on 4-20-20. The Committee approved filing this item at its meeting on 3-17-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: SC-00003027
Vendor/Contractor Name (including any “DBA”): Traffic Signal Controls, Inc
Type and Scope of services to be performed:
A competitive solicitation was performed in 2018 for the purchase New City-Wide Master Purchase Order for $2,000,000.00. Term end date June 10, 2020 with 3 optional 1-year extensions. The agreement is to purchase new traffic signal control cabinets to comply with NEMA (National Electrical Manufacturers Association) TS2 specifications and shall be compatible with NTCIP based distributed traffic signal systems.
Reason for increase: Public Works/Transportation and Mobility budgeted the $2,000,000 on an estimated purchase of 75 cabinets per year at a cost of $656,599.50. The three-year total would have been $1,969,798.50. In 2019, the City purchased 155 cabinets for 2 Federal Aid projects TSSIP 2015 and TIP 2015. The purchases were to be made off of the previous contract, however the projects were delayed and the purchases were made off of our current contract. The total project purchases were $1,356,972.30. We are not anticipating any large project purchases in the near future. PW would like to increase the contract amount by $3,000,000.00, which would allow the purchase of 100+ cabinets per year.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
$2,000,000
What is the value of the proposed change?
$3,000,000
What is the new/revised total value including change?
$5,000,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)