Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3-16-20
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
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Name: Joe Saporito |
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Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fifth Amendatory Agreement between the City and County of Denver and Four Winds Interactive, LLC to allow for multi-agency use, revised license terms and new statement of work for various Visual Communication Management products.
Amends a contract with Four Winds Interactive, LLC. by adding $799,000 for a new total of $1,211,020.30, adding on-call professional services language and a new statement of work for the continual use and support of visual communications management devices used in City facilities, citywide. No change to contract duration (TECHS-202053426). The last regularly scheduled Council meeting within the 30-day review period is on 4-27-20. The Committee approved filing this item at its meeting on 3-24-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-202053426
Vendor/Contractor Name (including any “DBA”): Four Winds Interactive, LLC.
Type and Scope of services to be performed:
The Office of Human Resources (OHR) originated this contract in 2016 with a five-screen project; three screens in the Webb Municipal Building and two in the Department of Transportation and Infrastructure locations. The initial project was successful and additional screens/kiosks were purchased by OHR as well as other agencies. These products and services are currently being used by the following agencies and/or are in the following locations:
• Every Department/Agency at the Webb Building and City and County Building
• Department of Public Health and Environment (at the Post Building)
• Department of Transportation and Infrastructure (at Wastewater, Roslyn, and Gary Price)
• Department of Human Services (at Castro)
• Parks and Recreation. These locations currently have working signage:
o Ashland
o Athmar
o Aztlan
o Carla Madison
o Central Park
o Glenarm
o Green Valley Ranch
o Harvard Gulch
o Highland
o Johnson
o La Alma
o Montbello
o Montclair
o Platt
o Rude
o Stapleton
o St. Charles
o Swansea
o Washington Park
As the need for these products and services has grown, this has become an enterprise technology solution and the contract will be managed by Technology Services in conjunction with the Office of Human Resources.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
$412,020.30
What is the value of the proposed change?
$799,000
What is the new/revised total value including change?
$1,211,020.30
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)