Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 10-14-20
Requesting Agency: Finance
Division:
Subject Matter Expert Name: Kiki Turner
Email Address: Kiki.Turner@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fourth Amendatory Agreement between the City and County of Denver and Mitchell International, Inc. for pharmacy benefit management services for the City’s Workers’ Compensation program.
Amends a contract with Mitchell International, Inc. by adding $195,000 for a new total of $2,195,000 and one year for a new end date of 12-31-21 for pharmacy benefit management services for the City’s Workers’ Compensation program (201418934; 202054758). The last regularly scheduled Council meeting within the 30-day review period is on 11-30-20. The Committee approved filing this item at its meeting on 10-27-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: Alfresco #201418934- Jaggaer #202054758
Vendor/Contractor Name (including any “DBA”): Mitchell International, Inc
Type and Scope of services to be performed:
Mitchell International Inc.; #102118; Alfresco #201418934- Jaggaer #202054758; contract amendment to extend the term to December 31, 2021 and add $195,000 to Contract Amount. Contract was awarded by RFP on 1-1-2015. Increase term by 1 year; New expiration date 12-31-21. Medical Services 603100/65100/2558210. Extension without competitive bid is due to the RFP process being disrupted by COVID-19's impact on the City, causing the workload of the Workers' Compensation Unit to double. RFP was cancelled by Department of Finance and Purchasing was notified that these services would be put back out for bid in early 2021.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
6 years
What is the length of the extension/renewal?
1 year
What is the revised total term of the contract?
7 years
If cost changing
What was the original value of the entire contract prior to this proposed change?
$2,000,000
What is the value of the proposed change?
$195,000
What is the new/revised total value including change?
$2,195,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)