Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-02-20
Requesting Agency: Parks and Recreation
Division:
Subject Matter Expert Name:
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Name: Jesús Orrantia |
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Email: Jesus.orrantia@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fourth Amendment Concession License between the City and County of Denver and BC Evergreen LLC to extend the term and modify concessionaire payments.
Amends a contract with BC Evergreen, LLC by adding one year for a new end date of 1-15-25 and modifies concessionaire payment terms for food and beverage services to golfers and the public at the Evergreen Golf Course clubhouse (201309937; 202056447). The last regularly scheduled Council meeting within the 30-day review period is on 1-25-21. The Committee approved filing this item at its meeting on 11-10-20.
body
Affected Council District(s) or citywide? Evergreen
Contract Control Number: 201309937 / 202056447
Vendor/Contractor Name (including any “DBA”): BC Evergreen, LLC
Type and Scope of services to be performed:
BC Evergreen, LLC provides food and beverage services to golfers and the public at the Evergreen Golf Course clubhouse. The amendment will modify the concessionaire payment terms and extend the term an additional year.
The amendment will modify the concessionaire payment terms to the following due to COVID impacts:
• GAMP for April 1, 2020 through April 1, 2021 shall be waived.
• Percentage of revenue payments will be waived from May 20, 2020 thru April 20, 2021 if the monthly gross revenue is less than 90% of the year over year monthly gross revenue for 2019. If the year over year monthly gross revenue is 90% or greater of the 2019 monthly gross revenue, then the percentage of gross revenue payment for that month will be due according to the requirements in the current agreement.
The amendment will also extend the term one year as a result of waiving 2020 GAMP due to COVID.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
4/5/2013 - 1/15/2024
What is the length of the extension/renewal?
One year
What is the revised total term of the contract?
4/5/2013 - 1/15/2025
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)