Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 12-03-20
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
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Name: Joe Saporito |
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Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Tenth Amendatory Agreement between the City and County of Denver and Syscon Justice Systems, Inc to extend the term and increase the maximum contract amount for the TAG Jail Management System for the Denver Sheriff's Department.
Amends a contract with Syscon Justice Systems, Inc. by adding $284,130 for a new total of $4,221,936 and one year for a new end date of 12-31-21 for continual use and support of the TAG Jail Management System supporting the Denver Sheriff’s Department (TECHS-202056995). The last regularly scheduled Council meeting within the 30-day review period is on 1-19-21. The Committee approved filing item at its meeting on 12-15-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-202056995
Vendor/Contractor Name (including any “DBA”): Syscon Justice Systems, Inc.
Type and Scope of services to be performed:
The Denver Sheriff’s Department currently uses the Syscon Justice Systems’ Jail Management System called “TAG Elite”. This is their core application used to manage the Downtown Detention Center and County Jail located on Smith Rd. As a part of this contract, Syscon provides technical support and maintenance of the application. This contract amendment will allow the Sheriff’s Dept. to continue to pay for the support and maintenance services for one additional year. It is anticipated that this will be the last amendment needed for this service. The City conducted an RFP to replace TAG Elite and the new Jail Management System provided by the Act 1 Group dba ATIMS should go live in 2021. At that time, the Sheriff’s Department will be completely transitioned off of the Syscon product and then solely be working with ATIMS under a different contract.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
2/1/2008 - 12/31/2020
What is the length of the extension/renewal?
One year
What is the revised total term of the contract?
2/1/2008 - 12/31/2021
If cost changing
What was the original value of the entire contract prior to this proposed change?
$3,937,806
What is the value of the proposed change?
$284,130
What is the new/revised total value including change?
$4,221,936
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)