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File #: 21-0038    Version: 1
Type: Bill Status: Passed
File created: 1/11/2021 In control: Land Use, Transportation & Infrastructure Committee
On agenda: 2/8/2021 Final action: 2/8/2021
Title: A bill for an ordinance approving a proposed Contract between the City and County of Denver and Colorado Department of Transportation, to perform all maintenance services for certain State Highway System locations within the City's local jurisdiction. Approves an intergovernmental agreement with the Colorado Department of Transportation for $3,750,000 of State funds and through 6-30-26 for the City to perform all maintenance services for certain State Highway System locations within the City's local jurisdiction (202057321). The last regularly scheduled Council meeting within the 30-day review period is on 3-22-21. The Committee approved filing this item at its meeting on 1-12-21.
Indexes: Zach Rothmier
Attachments: 1. BR21 0038 DOTI CDOT Highway Maintenance IGA, 2. 21-0038 Contract_Colorado Department of Transportation 202057321, 3. 21-0038 Filed Bill_Colorado Department of Transportation 202057321, 4. 21-0038 Filed Bill_Colorado Department of Transportation, 5. 21-0038 - signed, 6. 21-0038 A bill for an ordinance approving a proposed Contract between the City and County of Denver and Colorado Department of Transportation, to perform

Contract Request Template (Contracts; IGAs; Leases)

 

Date Submitted: 01-11-21

 

Requesting Agency: Department of Transportation and Infrastructure

                               Division:

 

Subject Matter Expert Name:

Name:           Jason Gallardo                    

Email:        jason.gallardo@denvergov.org           

 

Item Title & Description:

(Do not delete the following instructions)

These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).

 

Both the title and description must be entered between the red “title” and “body” below.  Do not at any time delete the red “title” or “body” markers from this template.

title

A bill for an ordinance approving a proposed Contract between the City and County of Denver and Colorado Department of Transportation, to perform all maintenance services for certain State Highway System locations within the City's local jurisdiction.

Approves an intergovernmental agreement with the Colorado Department of Transportation for $3,750,000 of State funds and through 6-30-26 for the City to perform all maintenance services for certain State Highway System locations within the City’s local jurisdiction (202057321). The last regularly scheduled Council meeting within the 30-day review period is on 3-22-21. The Committee approved filing this item at its meeting on 1-12-21.

body

 

Affected Council District(s) or citywide? Citywide

 

Contract Control Number: 202057321

 

Vendor/Contractor Name (including any “DBA”): Colorado Department of Transportation

 

Type and Scope of services to be performed:

 

Location (if applicable):

 

WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):

A five-year agreement in which the City will perform all Maintenance Services for certain State Highway System locations within the City’s local jurisdiction.  Maintenance Services to be included (but not limited to):  Snow removal, sanding and salting.  Patching, spot repairing and spot sealing roadway. Painting of bridges.   Maximum reimbursement to the City of $750,000 per year/$3,750,000 maximum for five-year term.

Are WBE/MBE/DBE goals met (if applicable)?

 

Is the contract new/a renewal/extension or amendment?

 

Was this contractor selected by competitive process or sole source?

                     

For New contracts

Term of initial contract: Upon Execution-6/30/2026

 

Options for Renewal:

                     How many renewals (i.e. up to 2 renewals)?

                     Term of any renewals (i.e. 1 year each):

 

Cost of initial contract term: $3,750,000.00

 

Cost of any renewals:

 

Total contract value council is approving if all renewals exercised:

 

For Amendments/Renewals Extensions:

Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?

 

If length changing

What was the length of the term of the original contract?

 

What is the length of the extension/renewal?

 

What is the revised total term of the contract?

 

If cost changing

What was the original value of the entire contract prior to this proposed change?

 

What is the value of the proposed change?

 

What is the new/revised total value including change?

 

If terms changing

Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)