Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 1-15-21
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
Name: Joe Saporito |
Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement between the City and County of Denver and Accela, Inc. to extend the term, increase the maximum contract amount and amend the terms for the Accela Civic Solutions software.
Amends a contract with Accela, Inc. by adding $661,400.70 for a new total of $3,057,790.48 and two years for a new end date of 12-31-22 for the continual use and support of the Accela Civic Solutions software supporting multiple City agencies (TECHS-202056837). The last regularly scheduled Council meeting within the 30-day review period is on 3-1-21. The Committee approved filing this item at its meeting on 1-26-21.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-202056837
Vendor/Contractor Name (including any “DBA”): Accela, Inc.
Type and Scope of services to be performed:
The City purchased the Accela Civic Solutions software in 2010 for enhancing the user experience for City applications for permitting, Geographical Information System (GIS) information, licensing, planning, code enforcement, inspections, making online payments, logging complaints, etc.
As part of the City’s use of the Accela software suite, the City pays an annual fee for software support and maintenance. Software maintenance and support services include remote troubleshooting and support provided via the telephone and online channels, as well as installation assistance and basic usability assistance. Software support services may also include new product installation services, installation of product updates, migrations for major releases of software and other types of proactive or reactive on-site services, future minor versions (point releases) or future major releases of software.
This contract amendment extends the term by two years and increases the maximum contract amount to allow payment for two more years of software maintenance and support. Items covered are:
• Accela Citizen Access Maintenance and Support
• Accela Mobile Office Department Site License Maintenance & Support
• Accela Licensing and Case Mgt Department Site License Maintenance & Support
• Accela Land Management Department Site License Maintenance & Support
• Accela GIS Department Site License Maintenance & Support
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
1/1/2011 - 12/31/2020
What is the length of the extension/renewal?
2 years
What is the revised total term of the contract?
1/1/2011 - 12/31/2022
If cost changing
What was the original value of the entire contract prior to this proposed change?
$2,396,389.78
What is the value of the proposed change?
$661,400.70
What is the new/revised total value including change?
$3,057,790.48
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)