Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3-1-21
Requesting Agency: General Services
Division:
Subject Matter Expert Name:
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Name: Nicol Suddreth/Kami Johle |
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Email: Nicol.Suddreth@denvergov.org/ Kami.Johle@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and Roth Property Maintenance, LLC for janitorial services.
Approves a contract with Roth Property Maintenance, LLC for $23.7 million and for three years, with two one-year options to extend, for janitorial services at City facilities (GENRL-202057317). The last regularly scheduled Council meeting within the 30-day review period is on 4-19-21. The Committee approved filing this item at its meeting on 3-9-21.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: GENRL-202057317
Vendor/Contractor Name (including any “DBA”): Roth Property Maintenance, L.L.C.
Type and Scope of services to be performed:
Roth Property Maintenance, L.L.C. was selected and awarded through a competitive RFP process to provide janitorial services for City-owned facilities, excluding DIA, specifically Groups 1-3, 5-6. Services to be provided under this agreement include but are not limited to janitorial services, restroom cleaning, floor care/polishing, and carpet cleaning services. Additionally, this contract outlines specific required cleaning measures related to the COVID-19 pandemic. The contract maximum is set at $23,700,000 and for an initial term of 3 years, May 1, 2021 - April 3, 2024.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
100%
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract: 3 years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)? 2
Term of any renewals (i.e. 1 year each): 1 year each
Cost of initial contract term: $23,700,000.00
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)