Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 4-19-21
Requesting Agency: Finance
Division:
Subject Matter Expert Name:
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Name: Rory Regan |
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Email: rory.regan@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving and providing for the execution of a proposed amended Grant Agreement between the City and County of Denver and the State of Colorado concerning the “Public Assistance COVID-19 Grant” program and the funding therefor.
Amends a grant agreement with the Colorado Department of Public Safety by adding $3,758,237.10 for a new total of $93,591,680.97 in FEMA Covid-19 Public Assistance funds for the administration and distribution of Covid-19 vaccines, citywide. No change to agreement duration (FINAN-202054524). The last regularly scheduled Council meeting within the 30-day review period is on 5-24-21. The Committee approved filing this item at its meeting on 4-27-21.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: FINAN-202054524
Vendor/Contractor Name (including any “DBA”): Colorado Department of Public Safety
Type and Scope of services to be performed:
The City and County of Denver has received $3,758,237.10 in FEMA Covid-19 Public Assistance funds from the Colorado Department of Public Safety to support costs associated with the administration and distribution of Covid-19 vaccines.
This funding will support costs associated with three key elements of Denver’s vaccination strategy: 1) mobile vaccination teams responsible for vaccinating at-risk populations and/or those unable to easily access the healthcare system; 2) community points of dispensing to provide vaccines to eligible residents in communities most impacted by COVID-19, where vaccine access has been limited, to help address critical place-based needs; and 3) outreach and communications costs associated with disseminating timely information about the vaccines.
Note that this funding is primarily intended to address Denver’s initial outlay of costs over the first 90 days of the rollout of the City’s vaccination efforts. The Department of Finance will work closely with City agencies to transfer eligible costs to this funding source, just as was done for other elements of the FEMA Public Assistance grant program, such as PPE, testing, shelter and emergency operations center expenses.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
$89,833,443.87
What is the value of the proposed change?
$3,758,237.10
What is the new/revised total value including change?
$93,591,680.97
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)