Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-17-21
Requesting Agency: Department of Transportation and Infrastructure
Division:
Subject Matter Expert Name:
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Name: Jason Gallardo |
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Email: jason.gallardo@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fifth Amendment to On-Call Hauling Agreement between the City and County of Denver and J&K Trucking, LLC to increase compensation and extend the term for hauling services relating to asphalt, mill tailings in support of paving operations.
Amends a contract with J&K Trucking, LLC by adding $1 million for a new total of $15 million and three months for a new end date of 8-31-21 for hauling of asphalt and mill tailings in support of paving operations, citywide (DOTI- 202158680-05; 201627369-05). The last regularly scheduled Council meeting within the 30-day review period is on 6-28-21. The Committee approved filing this item at its meeting on 5-25-21.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: DOTI- 202158680-05[201627369-05]
Vendor/Contractor Name (including any “DBA”): J&K Trucking LLC
Type and Scope of services to be performed:
Hauling of asphalt, mill tailings, or other as directed by the Street Maintenance Division of the Department of Transportation and Infrastructure. This will be for continued support for two paving crews for the City.
The RFP process for a new on-call hauling agreement is underway and the DOTI Contract team projects that the procurement process will take three months. The current contract is set to expire on May 31, 2021, leaving a possible lapse in hauling service after this date. Supplemental contract hauling is essential to completing the 2021 paving program on schedule therefore extending the current contract by three months would allow Street Maintenance to continue paving without disruption. In addition, the current prices are advantageous to the City and contractor mutually.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
7% SBE
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
5/4/2016 - 5/31/2021
What is the length of the extension/renewal?
3 months
What is the revised total term of the contract?
5/4/2016 - 8/31/2021
If cost changing
What was the original value of the entire contract prior to this proposed change?
$14,000,000.00
What is the value of the proposed change?
$1,000,000.00
What is the new/revised total value including change?
$15,000,000.00
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)