Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 7-21-21
Requesting Agency: Office of Human Resources
Division:
Subject Matter Expert Name:
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Name: Suzanne Iversen |
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Email: suzanne.iversen@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement between the City and County of Denver and Qcera, Inc. to increase the maximum contract amount, amend pricing and update language for FMLA and Leave Management Software services.
Amends a contract with Qcera, Inc. by adding $379,958.05 for a new total of $574,301.05 and two years for a new end date of 9-30-23 for software to manage authorized FMLA/ADA leave cases for city employees (CSAHR-202158823). The last regularly scheduled Council meeting within the 30-day review period is on 8-30-21. The Committee approved filing this item at its meeting on 8-3-21.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: CSAHR-202158823
Vendor/Contractor Name (including any “DBA”): Qcera, Inc.
Type and Scope of services to be performed:
Second amendment to the original 2016 agreement with Qcera, Inc., a software provider used by the Office of Human Resources Leave Management Team to manage authorized FMLA/ADA Leave cases for city employees. Amends the agreement by adding $96,291.60 in 2020, and $98,051.40 in 2021, for a total contract amount of $574,301.05.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
10/01/16-09/30/2021
What is the length of the extension/renewal?
2 years
What is the revised total term of the contract?
10/01/16-09/30/2023
If cost changing
What was the original value of the entire contract prior to this proposed change?
$194,343.00
What is the value of the proposed change?
$379,958.05
What is the new/revised total value including change?
$574,301.05
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)