Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 8-25-21
Requesting Agency: General Services
Division:
Subject Matter Expert Name:
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Name: Joe Furman |
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Email: Joseph.Furman@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Master Purchase Order between the City and County of Denver and AV-Tech Electronics, Inc. for emergency lighting and upfit components for City vehicles.
Approves a master purchase order with Av-Tech Electronics, Inc. for $2 million and for three years, with two one-year options to extend, for emergency vehicle lighting and upfit components for City vehicles (SC-00005940). The last regularly scheduled Council meeting within the 30-day review period is on 10-11-21. The Committee approved filing this item at its meeting on 9-7-21.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: SC-00005940
Vendor/Contractor Name (including any “DBA”): Av-Tech Electronics
Type and Scope of services to be performed:
Fleet Management requires Emergency Vehicle Lighting and Upfit Components to support the City’s fleet, including light bars and various upfit components for City vehicles
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract: 3 years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)? 2
Term of any renewals (i.e. 1 year each): 1 year each
Cost of initial contract term: $2,000,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)