Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 10-11-21
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name:
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Name: Carolina Flores |
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Email: Carolina.Flores@flydenver.com |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Contract between the City and County of Denver and Cyber Country Systems, LLC concerning the Physical Access Control (PAC) System at Denver International Airport.
Approves a contract with Cyber Country Systems, LLC for $1,260,000 and for three years, with two one-year options to extend, to service and support the Physical Access Control (PAC) System, including the provision of services for the current Card Access Integrated Security System and its associated components at Denver International Airport (202158652). The last regularly scheduled Council meeting within the 30-day review period is on 11-22-21. The Committee approved filing this item at its meeting on 10-20-21.
body
Affected Council District(s) or citywide? Council District 11
Contract Control Number: 202158652
Vendor/Contractor Name (including any “DBA”): Cyber Country Systems, LLC
Type and Scope of services to be performed:
This request is for the approval of a sole source contract with Cyber Country Systems, LLC (CCS). CCS is the service and support provider of Denver International Airport’s (DEN) Physical Access Control (PAC) System. These services have been in continuous use for over 25 years. This includes the provision of services for the current Card Access Integrated Security System, its associated components and on-site / on-call site support. The PAC System is highly proprietary and customized which has been critical to the airport’s security posture, however, as the system nears the end of its useful life, DEN is pursuing a complete, airport-wide upgrade, which is tentatively scheduled for Q4 of 2024. During this transition, DEN requires CCS to continue providing software support, technical support, hardware support and system documentation. This contract with CCS is necessary for DEN to remain compliant with Federal security requirements and associated Airport Security Program as approved by the Department of Homeland Security and Transportation Security Administration (TSA).
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: 3 years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)? 2
Term of any renewals (i.e. 1 year each): 1 year each
Cost of initial contract term: $1,260,000.00
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)