Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 10-8-21
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
|
Name: Joe Saporito |
|
Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and Tyler Technologies, Inc. to increase the maximum contract amount and add additional software and services for the iasWorld Tax Administration software.
Amends a contract with Tyler Technologies, Inc. by adding $414,424 for a new total of $14,741,674 for the use and support of the iasWorld Tax Administration software supporting the Department of Finance, citywide. No change to contract duration (TECHS-202160413). The last regularly scheduled Council meeting within the 30-day review period is on 11-22-21. The Committee approved filing this item at its meeting on 10-19-21.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-202160413
Vendor/Contractor Name (including any “DBA”): Tyler Technologies, Inc.
Type and Scope of services to be performed:
The Department of Finance partnered with Technology Services to purchase the Tyler Technologies iasWorld Software as a Service (SaaS) application in 2015 for the purpose of administering the property tax process for the City and County of Denver including:
• Listing of properties
• Valuation of properties
• Taxation
• Collection
Tyler Content Management (TCM) is a Personally Identifiable Information (PII) Compliant document repository for the Tyler Technologies suite of applications. This application is where documents for Assessments are contained and is used by the Department of Finance, Assessment, Controller and Treasury departments.
TCM is presently hosted on-site at the City and County of Denver. There is an effort underway to move all on-site Oracle databases to other platforms by February 2022 to reduce our financial obligations. This functionality is in use today and is hosted on-site at the City and County of Denver. This amendment would enable TCM to be hosted at Tyler Technologies facility along with the rest of the Tyler Technologies suite of applications in use by the City and County of Denver. This is consistent with the TS Strategic goal is to consolidate disparate applications into unified platforms.
The City collects approximately $1.6 billion through this suite of applications on an annual basis so it is vital that the City has continual access and use of this system and that it continues to be supported by the vendor.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
$14,327,250
What is the value of the proposed change?
$414,424
What is the new/revised total value including change?
$14,741,674
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)