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File #: 21-1304    Version: 1
Type: Resolution Status: Adopted
File created: 10/25/2021 In control: Finance & Governance Committee
On agenda: 11/15/2021 Final action: 11/15/2021
Title: A resolution approving a proposed Agreement between the City and County of Denver and Xerox Corporation for the use of copiers and managed print services. Approves a contract with Xerox Corporation for $7.5 million and through 12-31-24 to provide copiers and managed print services for the City's office printing needs (TECHS-202160212). The last regularly scheduled Council meeting within the 30-day review period is on 12-6-21. The Committee approved filing this item at its meeting on 11-2-21.
Indexes: Zach Rothmier
Attachments: 1. RR21 1304 TS Xerox, 2. 21-1304 Filed Resolution_XeroxCorp_202160212-00, 3. 21-1304 Agr_XeroxCorp_202160212-00, 4. 21-1304 Filed Resolution_XeroxCorp, 5. 21-1304 - signed
Contract Request Template (Contracts; IGAs; Leases)

Date Submitted: 10-25-21

Requesting Agency: Technology Services
Division:

Subject Matter Expert Name:

Name: Joe Saporito
Email: joseph.saporito@denvergov.org

Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney's Office should enter the title above the description (the title should be in bold font).

Both the title and description must be entered between the red "title" and "body" below. Do not at any time delete the red "title" or "body" markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and Xerox Corporation for the use of copiers and managed print services.
Approves a contract with Xerox Corporation for $7.5 million and through 12-31-24 to provide copiers and managed print services for the City's office printing needs (TECHS-202160212). The last regularly scheduled Council meeting within the 30-day review period is on 12-6-21. The Committee approved filing this item at its meeting on 11-2-21.
body

Affected Council District(s) or citywide? Citywide

Contract Control Number: TECHS-202160212

Vendor/Contractor Name (including any "DBA"): Xerox Corporation

Type and Scope of services to be performed:
Printing is considered a "critical City service". In 2014 the City's print fleet was centralized under a "Managed Print Services" (MPS) program. The City conducted a solicitation, awarded a vendor and entered into an MPS agreement to implement a Managed Print Services program that fit the City's office printing needs. This included all the City's (including Denver International Airport) printing devices, supplies, service, parts and labor. Originally this program was managed by General Services and was handed off to be managed by Technology Services in 2018. The prev...

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