Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 2/7/22
Requesting Agency: HOST
Division:
Subject Matter Expert Name: Derek Woodbury
Email Address: derek.woodbury@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Revival and Third Amendatory Agreement between the City and County of Denver and Bayaud Enterprises, Inc. to provide additional shelter staffing, client transportation and meal delivery support for shelters during the COVID-19 emergency.
Amends a contract with Bayaud Enterprises, Inc. by adding $46,584 for a new contract total of $4,750,005 and 6 months for a new date of 6-30-2022 to provide additional shelter staffing, client transportation and meal delivery support for shelters during the COVID-19 emergency (HOST-202261833-03).
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: HOST-202261833-03
Vendor/Contractor Name (including any “DBA”): Bayaud Enterprises, Inc.
Type and Scope of services to be performed:
Scope of work:
Crisis Response Support
• Deliver bulk meals to crisis response locations per City scheduling and dispatch.
• Participate in emergency shelter operations support per City scheduling.
• Provide staff supervision to shelter attendant staff that provide support to primary shelter providers at 48th Avenue Shelter and other auxiliary shelters as identified by the City and County of Denver. Contractor’s shelter attendant staff cover shifts seven days per week, 24 hours per day. Duties include tasks such as securing doors, serving food, bed checks, assisting with shower assignments, bag and tag of personal items left by guests, distribution of personal laundry, cleaning of common areas, guest check-in, transport of ADA guests and any other tasks requested by providers. Shelter attendants work side-by-side with other primary shelter providers to ensure safety and wellbeing of guests. Only registered drivers with City and County of Denver may provide transport to and from other shelters and hotels on an as-needed basis.
• Provide direct client transportation for Activated Respite and Protective Action hotel rooms, or as directed by city employees.
• Provide a dispatch that is on call and is in support of scheduling transports to Protective Action and Activated Respite hotel rooms.
• Other assigned crisis response support duties may be assigned.
• Provide daily and final clean-up at all shelter locations.
Executive Summary
Throughout the COVID-19 pandemic, HOST has implemented a variety of programs and strategies to help ensure health and safety among individuals experiencing homelessness as well as to help reduce the spread of the virus throughout Denver. As the pandemic persists, HOST will continue to seek out agreements and amendments to address the ongoing needs of those experiencing homelessness in these unprecedented times.
The pandemic initially resulted in a 56 percent reduction in available shelter beds; as a result, HOST activated several different sheltering models to address the needs of Denver’s most vulnerable citizens. Auxiliary shelter sites were stood up to accommodate a decrease in existing shelter capacity; auxiliary sites and some existing sites were transformed into 24/7 models, to provide those experiencing homelessness with a safe location to shelter in place. Other shelters were adjusted to accommodate physical distancing and other requirements.
HOST has also secured over 800 hotel and motel rooms during the pandemic for people experiencing homelessness. This effort includes Protective Action rooms for individuals who are considered at high risk for COVID-19. In addition, Activated Respite rooms are available for unhoused individuals who are experiencing symptoms of COVID-19, are awaiting test results, or are otherwise advised to isolate. These rooms offer high-risk and medically referred individuals not only shelter and meals but also connections to services and supports to help them navigate the housing or sheltering systems upon their exit from the hotel/motel program.
HOST has also coordinated with partners to offer COVID-19 testing for vulnerable populations through street outreach, at shelters, and in protective action. Through these efforts, HOST has continuously collaborated with new and existing partners to ensure that persons experiencing homelessness are receiving the best and most efficient care possible. Other supports for unsheltered individuals have included improvements to public toilet and handwashing access, expanded street outreach and temporary managed campsites.
The purpose of this contract amendment is to continue to engage with Bayaud Enterprises Inc. to provide additional shelter staffing, client transportation and meal delivery support for auxiliary shelters during the COVID-19 emergency. The amendment would allow the Contractor to provide these services in response to the COVID-19 public health crisis through June 30, 2022 unless otherwise extended. The current contract allows flexibility to reduce and/or adjust services during the extended period if appropriate to respond to emergent sheltering needs.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? Amendment
Was this contractor selected by competitive process or sole source? Emergency procurement
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)? Adding term and capacity
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
|
Current Contract Term |
Added Time |
New Ending Date |
|
4/1/2020 to 12/17/21 |
6 months |
6/30/2022 |
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
|
Current Contract Amount (A) |
Additional Funds (B) |
Total Contract Amount (A+B) |
|
$4,703,421 |
$46,584 |
$4,750,005 |
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)