Finance Item/Grant Request Template
Date Submitted: 7-4-2022
Requesting Agency: Finance on behalf of HOST
Division:
Subject Matter Expert Name: Ami Webb
Email Address: Ami.Webb@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance authorizing a capital equipment purchase in the Planned Fleet Special Revenue Fund.
Approves the capital equipment purchase of a passenger van from the Planned Fleet Fund (SRF 11804) to support the Early Intervention Team within the Department of Housing and Stability. The last regularly scheduled Council meeting within the 30-day review period is on 8-8-22. The Committee approved filing this item at its meeting on 7-5-22.
body
Affected Council District(s) or citywide? Citywide
Executive Summary with Rationale and Impact:
Detailed description of the item and why we are doing it. This can be a separate attachment.
The Department of Housing Stability (HOST) requests authorization to purchase a passenger van which exceeds the $50,000 threshold requiring City Council approval. Ordinance No. 1284, Series of 2021, appropriated funds for the purchase of four vehicles for the Early Intervention Team (EIT) via a transfer from the General Fund, 01010, to the Planned Fleet Fund, 11804. Due to projected savings within the Planned Fleet SRF, there are funds available to purchase additional vehicles for the EIT. While two of the requested vehicles are under the $50,000 threshold, one large passenger van is expected to come in over the $50,000 threshold requiring City Council approval.
The HOST Early Intervention Team (EIT) encompasses essential employees that support a broad range of operational objectives in response to unsheltered homelessness in Denver. The EIT currently has 6 staff and works in teams of 2, using 3 vehicles per day. In 2022, HOST expanded the team to 14 outreach workers and 2 additional workers that specifically work on encampment clean-up response. In its original conception, outreach workers were anticipated to do some outreach by foot; however, since they are primarily responding to 311 calls, there is the need to travel to locations across the city each day, including during inclement weather.
Citywide Fleet has actively been looking into the option of electric vehicles, but they have not been available due to shortages. Due to the shortages, Electric vehicles would extend the delivery of the units out a year or more. Fleet continues attempting to locate available units to speed up delivery of the units, if this is not possible the lead time on a new Pacifica van is also over a year out from delivery. The bus will need to be bid out as there is not an award to purchase the bus. Some bus options are now becoming electric and fleet will continue to look into cost and lead times of the electric vehicles.
Type (choose one: Grant; Supplemental; Fund Creation; Fund Rescission; Fund Transfer; Appropriation; Other): authorization
Amount:
Budget Year:
Fund and Funding Source (Fund/Org/Grant Number, if applicable): (SRF 11804)
Grantor (if applicable):
Fund Matching Requirements (if applicable):
Fiscal Impact: