Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 8-15-2022
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name: Jules Jupille
Email Address: Jules.Jupille@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Kainos Worksmart, Inc. to continue implementing a Workday test automation tool.
Amends a contract with Kainos Worksmart, Inc. by adding $649,800 for a new total of $1,299,800 and three years for a new end date of 7-31-2025 to continue implementing a Workday test automation tool to make testing Workday configurations faster, easier and less resource-intensive, citywide (TECHS- 201948348, 202264118). The last regularly scheduled Council meeting within the 30-day review period is on 9-19-2022. The Committee approved filing this item at its meeting on 8-16-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: (TECHS- 201948348, 202264118)
Vendor/Contractor Name (including any “DBA”): Kainos Worksmart, Inc.
Type and Scope of services to be performed:
Kainos Worksmart, Inc., will provide the City with Software as a service (SaaS) related to the City’s growing use of Workday. The purpose of this contract and Technology Services partnership with Kainos is to help ensure City use of Workday modules is accurate, secure, and successful.
In order to maximize the City's partnership with Kainos and Workday, Technology Services is requesting to exceed a three-year term. The City has invested time and effort into the relationship with the vendor and their knowledge of our specific Workday implementation. Kainos allows the City to remain confident in our configuration of modules, and ensure work is secure as the City’s use of Workday continues to change and grow.
The Contractor shall provide a Workday automation tool. This is done using the Smart Test Pack, which ensures that City’s use of Workday modules is accurate and secure as Workday implementation continues to grow. This includes technology development, technology customization, and monitoring.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N.A
Are WBE/MBE/DBE goals met (if applicable)? N/A
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Selection was done by professional preference.
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)? Length and cost
If length changing
What was the length of the term of the original contract? 3 years
What is the length of the extension/renewal? 3 years
What is the revised total term of the contract? 6 years
Current Term: 08/01/2019 - 07/31/2022
Proposed Term 08/01/2019 - 07/31/2025
If cost changing
What was the original value of the entire contract prior to this proposed change? $650,000
What is the value of the proposed change? $649,800
What is the new/revised total value including change? $1,299,800
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)