Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-5-2022
Requesting Agency: Department of Transportation and Infrastructure
Division:
Subject Matter Expert Name: Ingrid Petterson
Email Address: Ingrid.petterson@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and James Pilcher Enterprises, Inc. dba DataOne, Inc. for the development and management of the Wastewater Capital Projects Management Information System (WCPMIS) and Resource Scheduling System (RSS) databases for use by the Department of Transportation and Infrastructure (DOTI).
Approves a contract with James Pilcher Enterprises, Inc., doing business as DataOne, Inc., for $950,000 and 3 years for the development and management of the Wastewater Capital Projects Management Information System (WCPMIS) and Resource Scheduling System (RSS) databases for use by the Department of Transportation and Infrastructure (DOTI), citywide (202264269). The last regularly scheduled Council meeting within the 30-day review period is on 10-10-2022. The Committee approved filing this item at its meeting on 9-6-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 202264269
Vendor/Contractor Name (including any “DBA”): James Pilcher Enterprises, Inc., doing business as DataOne, Inc.
Type and Scope of services to be performed:
Management and development of the Wastewater Capital Projects Management Information System (WCPMIS) and Resource Scheduling System (RSS) Databases for the Department of Transportation and Infrastructure (DOTI) Wastewater team. Background: Denver Wastewater developed and utilizes a separate cloud-based database to organize projects from planning through post warranty. The database is primarily used for preparing cost estimates and storing historical estimate/bid data, providing engineer estimate tools, organizing bid items, storing specifications, entering and tracking payapps, and organizing standard guidance documents and checklists.
Location (if applicable): citywide
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): Yes, RFQ SBE Defined Pool
Are WBE/MBE/DBE goals met (if applicable)? 30%
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
Comp.
For New contracts
Term of initial contract:
3 years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$950,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)