Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-12-2022
Requesting Agency: Climate Action, Sustainability and Resiliency
Division:
Subject Matter Expert Name: Jonathan Rogers
Email Address: Jonathan.Rogers@denvergov.org <mailto:Jonathan.Rogers@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and McKinstry Essention, LLC for operations and maintenance support of distributed energy resources.
Approves an on-call contract with McKinstry Essention, LLC for $1,200,000 and through 10-3-2027 for operations and maintenance support of distributed energy resources such as solar photovoltaics, battery storage, and other climate action technologies, citywide (CASR-202264633). The last regularly scheduled Council meeting within the 30-day review period is on 12-5-2022. The Committee approved filing this item at its meeting on 9-14-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: CASR-202264633
Vendor/Contractor Name (including any “DBA”): McKinstry Essention, LLC
Type and Scope of services to be performed:
In July 2022, City Council approved three contracts under this same program (listed below). This new submittal is an expenditure contract for McKinstry Essention, LLC (McKinstry) to provide on-call operations and maintenance support for the city’s distributed energy resources such as solar photovoltaics, battery storage, and other climate action technologies. This contract, along with the three previously approved, will enable the city to maintain its clean energy assets to provide lower electric bills and increased resilience at municipal facilities. The previously approved contracts are for the development, design, and installation of distributed energy resources. This new contract will provide asset management of those new resources, and other existing solar arrays on city property.
Reference: Resolution Request numbers for the previously approved contracts
1. RR22-0799 with Energy Link, LLC
2. RR22-0800 with Intermountain Electric, Inc.
3. RR22-0801 with McKinstry Essention, LLC
Location (if applicable): Citywide
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
Comp.
For New contracts
Term of initial contract:
10/3/2022 - 10/3/2027
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$1.2M
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)