Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-12-2022
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name: Mark Nagel
Email Address: Mark.Nagel@flydenver.com
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Contract between the City and County of Denver and TransCore, LP, concerning providing maintenance and professional services for the proprietary Automated Vehicle Identification (AVI) revenue control system and Gatekeeper software for commercial vehicles at Denver International Airport.
Approves a contract with TransCore, L.P. for $1,058,000 and one year, plus one 1-year option to extend, to provide ongoing maintenance and professional services for the proprietary Automated Vehicle Identification (AVI) revenue control system and Gatekeeper software for commercial vehicles at Denver International Airport in Council District 11 (202262949). The last regularly scheduled Council meeting within the 30-day review period is on 10-17-2022. The Committee approved filing this item at its meeting on 9-14-2022.
body
Affected Council District(s) or citywide? 11
Contract Control Number: 202262949
Vendor/Contractor Name (including any “DBA”): TransCore, L.P.
Type and Scope of services to be performed:
The purpose of this contract is to have TransCore, L.P. provide professional services regarding the commercial vehicle management and revenue system that has been in place since October 24, 2017. While we work to procure the next long-term contract for commercial vehicle management at DEN, it is necessary for TransCore to provide support in terms of maintenance, upgrades, and professional services for Denver International Airport’s (DEN) Automated Vehicle Identification (AVI) revenue control system and the GateKeeper Software.
TransCore is responsible for providing support in terms of maintenance, upgrades, and professional services for DEN’s AVI revenue control system and the Gatekeeper software. The AVI system is a critical component of both the Ground Transportation - commercial vehicles and transportation network company access process. The system also plays a key part in reporting trip charges for invoicing of the collection of revenue. Due to the proprietary nature of the TransCore System, it is advantageous to DEN to continue the maintenance services of TransCore.
Location (if applicable): DEN
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
new
Was this contractor selected by competitive process or sole source?
This is a sole source contract of proprietary software and hardware that no other company can provide. The equipment is already in place and has been the responsibility of TransCore since October 24, 2017. Additionally, this sole source contract utilizes proprietary software to process revenue transactions, using equipment already in place.
For New contracts
Term of initial contract:
1 year plus one 1-year option to extend
Options for Renewal:
How many renewals (i.e. up to 2 renewals)? 1
Term of any renewals (i.e. 1 year each): 1-year
Cost of initial contract term:
$1,058,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)