Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-19-2022
Requesting Agency: Department of Housing Stability
Division:
Subject Matter Expert Name: Rosemary McQuiggan
Email Address: rosemary.mcquiggan@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and U.S. Motels Denver North, Inc. to provide short-term shelter through the established voucher program for individuals and families when the City's emergency shelter beds are full, citywide.
Amends a contract with U.S. Motels Denver North, Inc. by adding $3,900,000 for a new total of $8,446,000 and six months for a new end date of 3-31-2023 to provide short-term shelter through the established voucher program for individuals and families when the City's emergency shelter beds are full, citywide (SOCSV-201738950-12/HOST-202264722-12). The last regularly scheduled Council meeting within the 30-day review period is on 11-28-2022. The Committee approved filing this item at its meeting on 9-21-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: SOCSV-201738950-12/HOST-202264722-12
Vendor/Contractor Name (including any “DBA”): U.S. Motels Denver North, Inc.
Type and Scope of services to be performed:
The scope of work of the contract with U.S. Motels Denver North, Inc., is to provide units for short term shelter for individuals and families when the City’s emergency shelter beds are full through the established voucher program. Individuals and families with children will be provided with safe accommodations at preidentified locations owned and operated by U.S. Motels North. Families are defined as minors with at least one adult.
In order to be served by the voucher motel program families must have children under the age of 18, or dependent adult children. Families are provided with an initial 30-night stay to ensure they have the opportunity to meet with an outreach case coordinator and develop an exit plan. Extensions of stays are based on family engagement with case coordinators and working toward their own goals.
Families seeking overnight shelter resources can arrive at any of the locations listed below to be assisted with shelter resources and if eligibility and vacancy allows, connected to a non-congregate shelter stay:
The Gathering Place (1535 N High St, Denver, CO 80218) Monday, Wednesday, Thursday, Friday from 8:30-11:30 am
The VOA Mission (2877 Lawrence St, Denver, CO 80205) Monday, Tuesday, Wednesday, Thursday from 8:30-11:30 am
Samaritan House (2301 Lawrence St, Denver CO 80205) Seven days a week from 5-8:30 p.m.
Location (if applicable): Multiple
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)? N/A
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Competitive
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Length and cost
If length changing
What was the length of the term of the original contract?
1/1/2021-12/31/2022
What is the length of the extension/renewal?
3 months
What is the revised total term of the contract?
1/1/2021-3-31-2023
If cost changing
What was the original value of the entire contract prior to this proposed change?
$4,546,000
What is the value of the proposed change?
$3,900,000
What is the new/revised total value including change?
$8,446,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)