Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-7-2022
Requesting Agency: Department of Transportation and Infrastructure
Division:
Subject Matter Expert Name: Nina Black
Email Address: Nina.Black@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and Conduent State & Local Solutions, Inc. to complete final stages of implementation of the city's Parking Management Information System (PMIS).
Amends a contract with Conduent State & Local Solutions, Inc. by adding 1 month for a new end date of 11-30-2022 to complete final stages of implementation of the city's Parking Management Information System (PMIS). No change to contract amount. (201418112-03/ DOTI-202265170). The last regularly scheduled Council meeting within the 30-day review period is on 12-19-2022. The Committee approved filing this item at its meeting on 11-8-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 201418112-03/ DOTI-202265170
Vendor/Contractor Name (including any “DBA”): Conduent State & Local Solutions, Inc.
Type and Scope of services to be performed:
It is in the best interests of the Department of Transportation and Infrastructure and the City at large to extend this contract for 1 (1) month, providing an expiration date of November 30, 2022, and maximum contract amount of $$50,000,000.00.
The extension of this contract which provides the City with a Parking Management Information System (PMIS) that supplies full functionality for Parking Enforcement, including Citation Issuance and Management, Handheld Enforcement, License Plate Reader Enforcement, Booting and Towing, Permit and Meter Bagging Issuance Management, Payment Processing, Collections, Appeal/Adjudication, Reporting and a Web Portal for citation, permit and meter bag processing, is intended to ensure the continuity of services while the City is implementing the newly procured system with Passport Labs Inc. to replace its legacy Parking Management Information System. The City had issued an RFP in 2021, awarded a contract to the new vendor in May of 2022 and is now in its final stages of implementation. Continuity of services during this period is crucial to ensure the City’s ability to provide these services to its residents.
Location (if applicable): citywide
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Competitive
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Length
If length changing
What was the length of the term of the original contract?
11/1/14-10/31/22
What is the length of the extension/renewal?
1 month
What is the revised total term of the contract?
11/1/14-11/30/22
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)