Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-7-2022
Requesting Agency: Finance
Division:
Subject Matter Expert Name: Rory Regan
Email Address: Rory.Regan@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Ernst & Young, LLP to continue providing grant management, grant research, federal funding strategy and compliance advisory services, citywide.
Amends a contract with Ernst & Young, LLP by adding 2 years for a new contract end date of 12-31-2024 to continue providing grant management, grant research, federal funding strategy and compliance advisory services, citywide. No change to contract amount. (FINAN-202159995/ FINAN-202265455). The last regularly scheduled Council meeting within the 30-day review period is on 12-19-2022. The Committee approved filing this item at its meeting on 11-15-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: FINAN-202159995/ FINAN-202265455
Vendor/Contractor Name (including any “DBA”): Ernst & Young, LLP
Type and Scope of services to be performed:
In 2021, the City entered into an agreement with Ernst & Young (EY) to provide consultative services for managing the State and Local Fiscal Recovery Fund program, otherwise known as “ARPA.” EY has provided a variety of services under this agreement, including advice and input on proposed uses of the funding to ensure eligibility concerns are addressed; review of the City’s internal controls with respect to managing a grant program of ARPA’s magnitude; and the development of training materials for City staff and City subrecipient partners. An extension of this agreement will ensure the City has the support of an independent expert on managing federal grant funding as Round #2 programs - which consume nearly $154M - commence in 2023. The ongoing support of EY will help to mitigate of audit risk and ensure the smooth operation of the grant program at-large. This extension will move the end date of the agreement to 12/31/2024, which coincides with the final date that ARPA grantees can obligate funding under the terms of the program.
Scope of work:
1) Identification of grant opportunities
2) Assessing the eligibility of proposed uses of funding
3) Recommending strategic use of funding in which a particular project may have multiple funding sources available
4) Assessing the City’s grant management processes and internal controls
5) Supporting ARPA reporting
Location (if applicable): citywide
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)? N/A
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Competitive
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
length
If length changing
What was the length of the term of the original contract?
8/1/2021 - 12/31/2022
What is the length of the extension/renewal?
2 years
What is the revised total term of the contract?
8/1/2021 - 12/31/2024
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)