Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 1-30-2023
Requesting Agency: Department of Housing Stability
Division:
Subject Matter Expert Name: Evangeline Benger/ Dave Riggs
Email Address: Evangeline.Benger@denvergov.org <mailto:Evangeline.Benger@denvergov.org>; Dave.Riggs@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fifth Amendatory Agreement between the City and County of Denver and Bayaud Enterprises, Inc. to continue providing additional shelter staffing, client transportation and meal delivery support for auxiliary shelters during the COVID-19 emergency, citywide.
Amends a contract with Bayaud Enterprises, Inc. by adding $134,200 for a new total of $4,884,205 and six months for a new end date of 6-30-2023 to continue providing additional shelter staffing, client transportation and meal delivery support for auxiliary shelters during the COVID-19 emergency, citywide (HOST-202055551/ HOST-202366329-05). The last regularly scheduled Council meeting within the 30-day review period is on 3-6-2023. The Committee approved filing this item at its meeting on 2-1-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: HOST-202055551/ HOST-202366329-05
Vendor/Contractor Name (including any “DBA”): Bayaud Enterprises, Inc
Type and Scope of services to be performed:
Bayaud Enterprises, Inc. is responsible for providing shelter support to shelter operations at activated respite and protective action non-congregate shelters located at the Park Avenue Inn (through 06/30/2023) and Aloft Hotel (through 04/30/2023). Bayaud primarily provides dispatch support, meal delivery services, patient transport, and laundry services to shelters.
Scope of work:
Crisis Response Support
• Deliver bulk meals to crisis response locations per City scheduling and dispatch.
• Participate in emergency shelter operations support per City scheduling.
• Provide direct client transportation for respite, protective action or as directed by city employees.
• Provide a dispatch that is on call and is in support of scheduling transports to Protective Action and Activated Respite.
• Other assigned crisis response support duties may be assigned.
Process Measures
• Contractor will document frequency and date of crisis response support services referenced in paragraph IIA throughout the term of the contract.
Location (if applicable): Citywide
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
This purchase is not under regular procurement due to the City’s emergency order to respond to the COVID-19 global health crisis (pursuant to D.R.M.C Section 20-
64(b)).
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Length and term
If length changing
What was the length of the term of the original contract?
04/01/2020-12/31/2022 06/30/2023
What is the length of the extension/renewal?
6 months
What is the revised total term of the contract?
04/01/2020-06/30/2023
If cost changing
What was the original value of the entire contract prior to this proposed change?
$4,750,005
What is the value of the proposed change?
$134,200
What is the new/revised total value including change?
$4,884,205
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)