Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 2-6-2023
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name: Robert Bruns
Email Address: Robert.Bruns@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Eighth Amendatory Agreement between the City and County of Denver and LexisNexis Coplogic Solutions, Inc. for continued client support to the Denver Police Department of online reporting software.
Amends a contract with LexisNexis Coplogic Solutions, Inc. by adding $112,605.88 for a new total of $877,202.88 and three years for a new end date of 12-31-2025 for continued client support to the Denver Police Department of online reporting software, which allows an individual to request and pay for various types of reports, including, but not limited to accident reports, citywide (TECHS-201101011-00/ TECHS-202265712-08). The last regularly scheduled Council meeting within the 30-day review period is on 3-13-2023. The Committee approved filing this item at its meeting on 2-7-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-201101011-00/ TECHS-202265712-08
Vendor/Contractor Name (including any “DBA”): LexisNexis Coplogic Solutions, Inc.
Type and Scope of services to be performed:
The Denver Police Department (DPD) replaced their outdated Offense Reporting System with the LexisNexis application named “DeskOfficer Online Reporting System” back in 2012; this system remains as DPD’s main online Citizen Reporting tool. In 2016, DPD added the Request A Report functionality to the online reporting tool. This new functionality will allow citizens to request and pay for a report via denvergov.org (types of reports include, but are not limited to: accident, offense, arrest, and 911 call recordings). This contract amendment will allow for continued use and vendor support of the DeskOfficer Online Reporting tool including the Request A Report functionality. Support includes issue resolution assistance to ensure the application is functioning at its maximum capacity.
Note: LexisNexis has acquired many subsidiaries over the years and has many different business units. Specifically, the Desk Officer Reporting System (DORS), simply allows citizens to file online police reports. This business unit of LexisNexis doesn’t have anything to do with its investigative, data aggregation, or data sharing products.
Location (if applicable): Citywide
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Sole- professional preference
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Length and time
If length changing
What was the length of the term of the original contract?
11/29/2011- 12/31/2022
What is the length of the extension/renewal?
3 years
What is the revised total term of the contract?
11/29/2011- 12/31/2025
If cost changing
What was the original value of the entire contract prior to this proposed change?
$ 764,597
What is the value of the proposed change?
$ 112,605.88
What is the new/revised total value including change?
$877,202.88
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)