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File #: 23-0154    Version: 1
Type: Resolution Status: Adopted
File created: 2/8/2023 In control: Finance & Governance Committee
On agenda: 3/6/2023 Final action: 3/6/2023
Title: A resolution approving a proposed Sixth Amendatory Agreement between the City and County of Denver and Dynamic Imaging Systems, Inc. for continued use and support of PictureLink booking photo software for the Department of Safety. Amends a contract with Dynamic Imaging Systems, Inc. by adding $267,085 for a new total of $1,373,443 and 3 years for a new end date of 12-31-2025 for continued use and support of PictureLink booking photo software for the Department of Safety, citywide (TECHS-CE64037-00/ TECHS-202265934-06). The last regularly scheduled Council meeting within the 30-day review period is on 3-27-2023. The Committee approved filing this item at its meeting on 2-21-2023.
Indexes: Lucas Palmisano
Attachments: 1. RR23-0154_TS_Resolution Request Form - Dynamic Imaging 2023, 2. 23-0154 Filed Resolution_Dynamic Imaging Systems, Inc. 202265934-06, 3. 23-0154 Sixth Amendatory Agreement_Dynamic Imaging Systems, Inc. 202265934-06, 4. 23-0154 Filed Resolution_Dynamic Imaging Systems, Inc. 202265934-06, 5. 23-0154- signed

Contract Request Template (Contracts; IGAs; Leases)

 

Date Submitted: 2-20-2023

 

Requesting Agency: Technology Services

                               Division:

 

Subject Matter Expert Name: Rob Bruns
Email Address: Robert.Bruns@denvergov.org
Phone Number:

 

Item Title & Description:

(Do not delete the following instructions)

These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).

 

Both the title and description must be entered between the red “title” and “body” below.  Do not at any time delete the red “title” or “body” markers from this template.

title

A resolution approving a proposed Sixth Amendatory Agreement between the City and County of Denver and Dynamic Imaging Systems, Inc. for continued use and support of PictureLink booking photo software for the Department of Safety.

Amends a contract with Dynamic Imaging Systems, Inc. by adding $267,085 for a new total of $1,373,443 and 3 years for a new end date of 12-31-2025 for continued use and support of PictureLink booking photo software for the Department of Safety, citywide (TECHS-CE64037-00/ TECHS-202265934-06). The last regularly scheduled Council meeting within the 30-day review period is on 3-27-2023. The Committee approved filing this item at its meeting on 2-21-2023.

body

 

Affected Council District(s) or citywide? Citywide

 

Contract Control Number: Original TECHS-CE64037-00

                                                                                    This amendment                     TECHS-202265934-06

 

Vendor/Contractor Name (including any “DBA”): Dynamic Imaging Systems, Inc.

 

Type and Scope of services to be performed:

The Department of Safety (DOS) utilizes Dynamic Imaging System's PictureLink Mugshot Imaging software. This software is an effective way to capture, store, manage, and integrate images within the City's Records or Jail Management System. DOS has a need to continue with the use of this software and through this contract amendment, the vendor will continue providing support and maintenance of the PictureLink software. 

 

Location (if applicable):

 

WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):

 

Are WBE/MBE/DBE goals met (if applicable)?

 

Is the contract new/a renewal/extension or amendment?

Amendment

Was this contractor selected by competitive process or sole source?

Sole                     

For New contracts

Term of initial contract:

 

Options for Renewal:

                     How many renewals (i.e. up to 2 renewals)?

                     Term of any renewals (i.e. 1 year each):

 

Cost of initial contract term:

 

Cost of any renewals:

 

Total contract value council is approving if all renewals exercised:

 

For Amendments/Renewals Extensions:

Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?

Time and price

If length changing

What was the length of the term of the original contract?

Current Term: 09/01/2006 - 12/31/2022                     

What is the length of the extension/renewal?

3 years

What is the revised total term of the contract?

09/01/2006 - 12/31/2025

If cost changing

What was the original value of the entire contract prior to this proposed change?

$1,106,357.64                                          

What is the value of the proposed change?

$267,085

What is the new/revised total value including change?

$1,373,443

If terms changing

Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)