Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-1-2023
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name: Juan Lucero
Email Address: Juan.Lucero@flydenver.com
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A Resolution approving a proposed Contract between the City and County of Denver and Veoci, Inc. to provide licensing and support for Federal Aviation Administration compliant software that captures and logs data at Denver International Airport.
Approves a contract with Veoci Inc. for $990,000 and 3 years to provide licensing and support for Federal Aviation Administration compliant software that captures and logs data about weather conditions, emergencies, and other applicable events or conditions at Denver International Airport in Council District 11 (PLANE-202262731). The last regularly scheduled Council meeting within the 30-day review period is on 6-12-2023. The Committee approved filing this item at its meeting on 5-10-2023.
body
Affected Council District(s) or citywide? 11
Contract Control Number: PLANE-202262731
Vendor/Contractor Name (including any “DBA”): Veoci Inc.
Type and Scope of services to be performed:
This request is for the approval of a sole source contract between Veoci, Inc, and Denver International Airport (DEN). Veoci will continue providing licensing and support and maintenance services for the Event Management System. This system is used by DEN Operations for our Part 139 compliance and Airport Logbook functions.
This is for FAA regulation compliance. For instance, it’s used to capture data about the conditions of the airfield and also captures data like wind conditions, Notices of Airmen, weather conditions, etc. The FAA requires this system so that in the event of a severe event, we can recreate the scenario with this captured data.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
Veoci, Inc is the sole vendor for this software system and is the only company with the technical expertise to provide the required maintenance and support services. DEN Legal has reviewed this request and has determined it meets the requirements for the Sole Source exception under Memorandum No. 8B.
For New contracts
Term of initial contract:
3 years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$990,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)