Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-1-2023
Requesting Agency: HOST
Division:
Subject Matter Expert Name: Rosemary McQuiggan
Email Address: rosemary.mcquiggan@denvergov.org <mailto:rosemary.mcquiggan@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed First Amendatory Agreement between the City and County of Denver and Jewish Family Service of Colorado, Inc. to increase the maximum contract amount for the rapid rehousing program, which includes housing navigation, move-in and rental assistance, and housing stability case management, citywide.
Amends a contract with Jewish Family Service by adding $150,000 for a new total of $775,000 to serve an additional 11 households in the rapid rehousing program, which includes housing navigation, move-in and rental assistance, and housing stability case management, citywide. No change to contract duration (HOST-202159318/ HOST-202367348-01). The last regularly scheduled Council meeting within the 30-day review period is on 6-12-2023. The Committee approved filing this item at its meeting on 5-10-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: (HOST-202159318/ HOST-202367348-01).
Vendor/Contractor Name (including any “DBA”): Jewish Family Service
Type and Scope of services to be performed:
This added funding will allow Jewish Family Service (JFS) to serve 11 additional households that are currently staying in the family non-congregate shelter program by providing direct access to rapid rehousing services. This will not only increase the number of families who exit the program to permanent housing, but will also increase flow through in the family system, allowing a greater number of families to be served overall in a more efficient manner. As households are able to move out more quickly, shelter access is increased and shelter case managers have more capacity to spend time with households who may require longer term support. With this funding, JFS is anticipated to serve 76 total households in 2023, with at least 80% of those exiting to permanent housing.
Rapid Re-Housing (RRH) services provided by JFS include the following:
1. Housing Navigation - Identify, recruit, engage and maintain relationships with landlords. Conduct housing inspections and help participants choose and access desirable, sustainable housing.
2. Move-In Assistance and Rental Assistance - Financial assistance for rent, utilities, deposits and moving expenses. Participants shall have income recertification every 90 days while in the program. This assistance is intended to be flexible, progressive, and tailored to the specific needs of each participant, enabling them to transition quickly out of homelessness and into permanent housing.
3. Housing Stability Case Management - Case managers work closely with housing navigators and employment supports to help participants rapidly move into permanent housing, remain stable in their housing, and connect them with community resources and other support networks as needed. Case managers work with participants to develop a housing plan with goals focused on housing and income.
FAQ on timing and people served.
We are adding existing money to serve additional households for this year only. We have seen a significant increase in the cost of support. Many of our providers are reporting that it costs about $15,000 per household per year to support. They have indicated that this is largely because many people now have arrears related to loss of housing during COVID. Other increases are related to housing costs as well as staffing costs.
These funds are only for this year. HOST is likely to renew this contract for 2024 pending budget approval.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Comp.
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)