Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-1-2023
Requesting Agency: DDPHE
Division:
Subject Matter Expert Name: Steven Castro
Email Address: Steven.Castro@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and National Medical Services, Inc. to continue providing toxicology testing services to the city's Office of the Medical Examiner.
Amends a contract with National Medical Services, Inc. by adding $899,100 for a new total of $1,499,100 and two years for a new end date of 12-31-2025 to continue providing toxicology testing services to the city’s Office of the Medical Examiner (ENVHL-202157790-00/ ENVHL-202366792-01). The last regularly scheduled Council meeting within the 30-day review period is on 6-12-2023. The Committee approved filing this item at its meeting on 5-10-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: ENVHL-202157790-00/ ENVHL-202366792-01
Vendor/Contractor Name (including any “DBA”): National Medical Services, Inc.
Type and Scope of services to be performed:
Amends current expenditure contract with National Medical Services, Inc. (NMS) to increase total amount and extend term. Current contract amount is for $600,000.00. Requesting to add $899,100 for a new contract value of $1,499,100. Current term is January 1, 2021 to December 31, 2023; requesting to extend term an additional two years expiring 12-31-2025.
In 2022, The Office of the Medical Examiner (OME) spent approximately $270,000 on National Medical Services for specialized postmortem toxicology lab and diagnostic services. Case numbers are steadily increasing every year due to population growth and the increase in drug deaths. These increases drive the need for increased specialized postmortem toxicology testing and lab diagnostics. OME is requesting an amendment to the contract to support these increases both in dollars and term. OME has estimated an increase of $30,000 up to $300,000 for 2023; an additional increase of $50,000 up to $350,000 for 2024, and the same increase of $50,000 up to $350,000 for 2025.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Professional Preference
The original contract was issued as a Professional Preference under the following justifications:
• NMS offers an extensive number of tests for forensic pathology specimens, whereas other labs can be restrictive on what they offer on postmortem samples.
• NMS has panels for specific specimens that meet our needs for testing; they also offer us competitive pricing based on the volume of tests that we order from them.
• We have used other laboratories, and some of them have been fine for certain tests, but few can offer the number of tests available from NMS at a discounted rate.
• In the past when using other laboratories, those labs have sent our samples to NMS for testing; and then we ended up paying more for tests we could have gotten directly from NMS.
• NMS not only gives us the kinds of tests we need in our forensic investigations; but they also continuously develop testing for new substances as the need arises (i.e. synthetic drugs).
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Time and length
If length changing
What was the length of the term of the original contract?
1/1/2021-12/31/2023
What is the length of the extension/renewal?
2 Years
What is the revised total term of the contract?
1/1/2021-12/31/2025
If cost changing
What was the original value of the entire contract prior to this proposed change?
$600,000
What is the value of the proposed change?
$899,100.00
What is the new/revised total value including change?
$1,499,100.00
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)