Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-1-2023
Requesting Agency: General Services
Division:
Subject Matter Expert Name: Jesse Sitzman
Email Address: Jesse.Sitzman@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Master Purchase Order between the City and County of Denver and Hardline Equipment LLC to purchase street sweepers, parts and services in support of the Department of Transportation and Infrastructure fleet operations, citywide.
Approves a master purchase order with Hardline Equipment LLC for $2,000,000 and through 12-31-2023, plus 4 one-year options to extend, to purchase street sweepers, parts and services in support of the Department of Transportation and Infrastructure fleet operations, citywide (SC-00007847). The last regularly scheduled Council meeting within the 30-day review period is on 6-12-2023. The Committee approved filing this item at its meeting on 5-9-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: SC-00007847
Vendor/Contractor Name (including any “DBA”):
Type and Scope of services to be performed:
This is for the purchase of street sweepers, parts and service for DOTI. This is a secondary award in addition to our primary award. The primary award was for an estimated 18 sweepers but we can’t guarantee any number of purchased units through Hardline. Each sweeper is roughly $250,000.00
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
Competitive
For New contracts
Term of initial contract:
Through 12-31-2023
Options for Renewal:
How many renewals (i.e. up to 2 renewals)? 4
Term of any renewals (i.e. 1 year each): one year
Cost of initial contract term:
$2M
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)