Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-15-2023
Requesting Agency: DDPHE
Division:
Subject Matter Expert Name:
Email Address:
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving and providing for the execution of a proposed Grant Agreement between the City and County of Denver and the State of Colorado for the “Tobacco Education Prevention and Cessation” program and the funding therefor.
Approves a grant agreement with the Colorado Department of Public Health & Environment for $633,209 and through 6-30-2024 for the Tobacco Education Prevention and Cessation Program, citywide (202367832-00). The last regularly scheduled Council meeting within the 30-day review period is on 6-20-2023. The Committee approved filing this item at its meeting on 5-17-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 202367832-00
Vendor/Contractor Name (including any “DBA”): Colorado Department of Public Health & Environment
Type and Scope of services to be performed:
The goal of this public health project is to promote community-based commercial tobacco control work as identified by the Tobacco Education, Prevention and Cessation Program. Funding of this project was created by Colorado Revised Statutes 25-3.5-804 that supports funding for community-based tobacco education programs designed to reduce initiation of tobacco use by youth, promote cessation of tobacco use among youth and adults, as well as reduce exposure to secondhand smoke as well as vapor.
In Colorado, tobacco use is the single most preventable cause of death as well as disease, accounting for more than 5,100 deaths each year. In addition, it costs the state more than $1.8 billion in health care expenditures as well as more than $1 billion in lost productivity each year. The State’s 2030 Education, Prevention and Cessation Tobacco Strategic Plan recommends taking a comprehensive approach to lower the number of illnesses, disabilities, as well as fatalities caused by tobacco use. A multi-pronged approach comprising commercial tobacco control strategies will be used to accomplish: 1) Community education on policies that influence tobacco use/reduce health disparities; 2) Authentic community engagement to create community-specific tobacco prevention activities; 3) Promotion of culturally-tailored tobacco treatment resources; 4) Education on survey data specific to tobacco priority populations; 5) Building/maintenance of tobacco subject matter expertise; and 6) Implementation of evidence-based tobacco program interventions.
Scope of Work:
The Tobacco Program uses evidence-based strategies to address the goal areas developed by the Colorado Department of Public Health and Environment. The objectives the program has written for FY24 include the following:
Objective: Advance the implementation of evidence-based, culturally responsive, community-oriented tobacco control strategies that align with the 2030 Education, Prevention and Cessation Tobacco Strategic Plan.
Objective: Complete a tobacco-focused community profile (TFCP).
Objective: Collaborate with the designated Colorado Department of Public Health and Environment (CDPHE) STEPP Program Officer, draft an implementation plan outlining the following:
1. The strategy(ies) in which the project will focus, based on the information in the TFCP.
2. The detailed steps which the Contractor shall take to address the objective of this agreement.
Objective: Implement activities listed in the CDPHE-approved annual implementation plan.
Objective: Implement capacity-building activities as identified in the CDPHE-provided local public health agency framework.
Objective: Facilitate the reduction of tobacco-related health disparities among priority populations in the Contractor’s catchment area.
Objective: Implement the tobacco policy change processes designed to reduce prevalence/initiation of tobacco use through the adoption of tobacco policy changes.
Objective: Implement the tobacco policy change processes designed to reduce exposure to secondhand smoke as well as vapor, through the adoption of tobacco policy changes.
Objective: Facilitate access to/uptake of evidence-based tobacco treatment services using culturally appropriate strategies.
Objective: Complete all required grant reporting requirements.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A grant
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
N/A grant
For New contracts
Term of initial contract:
7-1-2023 - 6-30-2024
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
633,209
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)