Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-15-2023
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name: Ana Weber
Email Address: Ana.Weber@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and AutoReturn US, LLC for continued use and support of the Aries Vehicle Impound Management software.
Amends a contract with AutoReturn US, LLC. by adding 5 years for a new end date of 5-1-2028 for continued use and support of the Aries Vehicle Impound Management software, citywide. No change to contract amount (TECHS-201522305-03/ TECHS-202367347-03). The last regularly scheduled Council meeting within the 30-day review period is on 6-20-2023. The Committee approved filing this item at its meeting on 5-16-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: Original TECHS-201522305-03
This amendment TECHS-202367347-03
Vendor/Contractor Name (including any “DBA”): AutoReturn US, LLC.
Type and Scope of services to be performed:
AutoReturn US, LLC, was awarded a contract through the RFP process to provide Vehicle Impound Management (VIM) software. This software is used primarily by the Denver Sheriff's Dept. (DSD) at the Vehicle Impound Facility (VIF) but is also used by the Denver Police Dept. and the Department of Transportation and Infrastructure. By the use of the VIM software, DSD has been able to achieve the following objectives:
• Complete automation and process optimization for all VIF activities
• Data conversion for all actively stored vehicles from legacy system
• Integration with CCD Enterprise Cashiering System (ECS)
• Integration with CCD Single-Sign-On (SSO) system
• Integration with CCD Denvergov website
• Complete automation of Broncos game details at the temporary lot
• Electronic vehicle hold management for DPD investigators and officers
DSD is looking to continue with the use of the software. Through this amendment, DSD will be licensed to use the VIM software and AutoReturn will continue to provide support and maintenance services.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Competitive
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Time
If length changing
What was the length of the term of the original contract?
5/1/2015 - 5/1/2023
What is the length of the extension/renewal?
5 years
What is the revised total term of the contract?
5/1/2015 - 5/1/2028
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)