Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-29-2023
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name: Brandon Gainey
Email Address: Brandon.Gainey@flydenver.com
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and PCL Construction Services, Inc. concerning preconstruction services for the replacement of the existing physical access control system (PACS) at Denver International Airport.
Approves a contract with PCL Construction Services, Inc. for $749,912 and 1 year for preconstruction services for the replacement of the existing physical access control system (PACS) for all of Denver International Airport in Council District 11 (PLANE-201952747-00). The last regularly scheduled Council meeting within the 30-day review period is on 6-26-2023. The Committee approved filing this item at its meeting on 5-31-2023.
body
Affected Council District(s) or citywide?
Council Districk 11
Contract Control Number: PLANE-201952747-00
Vendor/Contractor Name (including any “DBA”):
PCL Construction Services, Inc.
Type and Scope of services to be performed:
The scope of this project involves the preconstruction services to enable the replacement of the existing physical access control system (PACS) for all of DEN. This replacement includes physical elements of the system, such as card readers and associated infrastructure, plus associated software. Phase 1 of this effort has already been completed and involved the development of 60% design documents.
For Phase 2 of the Project, Contractor shall provide management services to oversee further planning, which will include Contractor working closely with the existing design team to cooperatively complete construction design documents to 100%, soliciting a versatile hardware/software provider, providing estimates and schedule services, value engineering, and advising on construction feasibility and alternate solutions of the final 100% design. The contractor shall submit to the City a Guaranteed Maximum Price (GMP) Proposal pursuant to this Scope of Work, the Agreement, and the direction of the City.
The following preconstruction professional services will be completed as part of this scope of work:
• Manage and oversee demonstrations for DEN stakeholders of PACS technology by potential solution providers;
• Collaborate with DEN stakeholders on the solution requirements to evaluate and select a solution provider;
• Utilize DEN Building Information Modeling (BIM) standards to record project assets in Maximo;
• Work with the designer of record to deliver design details for all doors and end-devices for the 100% design package;
• Create a detailed schedule for preconstruction and construction phases;
• Provide a Guaranteed Maximum Price (GMP) cost proposal for implementation of the 100% design based on completed design. This GMP will include a utilization plan to achieve the expected goals participation which will be determined based on the 100% design.
If the GMP proposal is accepted by DEN and awarded, the firm selected through this procurement shall also complete all required software and hardware solution subcontracts with a solution provider to implement the design.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): W/MBE
Are WBE/MBE/DBE goals met (if applicable)?
15%
Servitech, Inc., Select Building Group, Inc., and Zann & Associates, Inc
Is the contract new/a renewal/extension or amendment? NEW
Was this contractor selected by competitive process or sole source?
Competitive Process
For New contracts
Term of initial contract: DOE plus 1 year
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $749,912
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)