Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 6-05-2023
Requesting Agency: Department of Transportation & Infrastructure
Division:
Subject Matter Expert Name: Amy Strouthopoulos
Email Address: amy.stroughopoulos@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Seventh Amendatory Agreement between the City and County of Denver and Deighton Associates LTD., to continue providing asset management software and consulting services for city-owned infrastructure, citywide.
Amends a contract with Deighton Associates LTD by adding $214,933.89 for a new total of $2,386,524.23 and one year with a new end date of 6-30-2024 while a new request for proposals is executed to continue providing software and consulting services related to asset management of street and alley pavement, curb and gutter, and pedestrian curb ramps, citywide. (201627262-07 / DOTI-202367671-07). The last regularly scheduled Council meeting within the 30-day review period is on 7-10-2023. The Committee approved filing this item at its meeting on 6-6-2023.
body
Affected Council District(s) or citywide?
Citywide
Contract Control Number:
201627262-07 / 202367671-07
Vendor/Contractor Name (including any “DBA”):
Deighton Associates LTD
Type and Scope of services to be performed:
This is the seventh amendment for the contract with Deighton Associates LTD. Denver has contracted with Deighton since 1996 for software and consulting services related to asset management of street and alley pavement, curb and gutter and pedestrian curb ramp. The services Deighton provides include Denver specific data collection applications used on tablet computers, automated data collection using sensor equipped vehicles, data analysis including development and calculation of condition indices and metrics, recommendations for multi-year and annual work programs, and development of dashboards to visualize data. The system links to Denver GIS which allows for detailed mapping and display of data.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)? N/A
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Sole source
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Cost and length of term
If length changing
What was the length of the term of the original contract?
01/01/2016 - 06/30/2023
What is the length of the extension/renewal?
1 year
What is the revised total term of the contract?
01/01/2016 - 06/30/2024
If cost changing
What was the original value of the entire contract prior to this proposed change?
$2,171,590.34
What is the value of the proposed change?
$214,933.89
What is the new/revised total value including change?
$2,386,524.23
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)