Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 2-19-2024
Requesting Agency: General Services
Division:
Subject Matter Expert Name: Elizabeth Hewes, Emily Lauck
Email Address: Elizabeth.hewes@denvergov.org <mailto:Elizabeth.hewes@denvergov.org>, Emily.lauck@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed purchase order with Sill-Terhar Motors, Inc., for the purchase of 15 replacement police fleet vehicles, citywide.
Approves a purchase order with Sill-Terhar Motors, Inc. for $628,665 for the purchase of 15 replacement police fleet vehicles, citywide (PO-00144165). The last regularly scheduled Council meeting within the 30-day review period is on 3-26-2024. The Committee approved filing this item at its meeting on 2-20-2024.
body
Affected Council District(s) or citywide?
citywide
Contract Control Number:
PO-00144165
Vendor/Contractor Name (including any “DBA”):
Sill-Terhar Motors, Inc.
Type and Scope of services to be performed:
The City maintains a centralized vehicle fleet management process through the Department of Transportation and Infrastructure (DOTI). During the budget process, the Denver Police Fleet identify the vehicles that needed to be replace due to age and mileage on the vehicles. Because of the assigned use of the vehicles, there are no EV options at this time. The 2024 fleet replacement requests were approved by City Council in the Long Bill (CB23-1682). This request is to move forward with the contract to purchase the approved 15 vehicle replacements for the Denver Police Department (DPD) operational fleet.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
new
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$628,655
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)