Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 8-8-2022
Requesting Agency: Department of Finance
Division:
Subject Matter Expert Name: Rory Regan
Email Address: Rory.Regan@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance approving a proposed Second Amendment and Revival to Intergovernmental Agreement between the City and County of Denver and Denver Health and Hospital Authority, d/b/a Denver Health Medical Center, to implement the FEMA public assistance grant program for Covid-19 response.
Revives and amends a sub-award agreement with Denver Health and Hospital Authority to add 18 months for a new end date of 12-31-2023 to provide allowed managements costs associated with implementing the FEMA public assistance grant program for Covid-19 response, citywide. No change to other contract terms (FINAN-202264116-02 (202054689-02)). The last regularly scheduled Council meeting within the 30-day review period is on 9-12-2022. The Committee approved filing this item at its meeting on 8-9-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: FINAN-202264116
Vendor/Contractor Name (including any “DBA”): Denver Health and Hospital Authority
Type and Scope of services to be performed:
This agreement allows Denver Health and Hospital Authority to respond to the Covid-19 pandemic by delivering aid and assistance to patients and to ensure the continued operation of services during exigent circumstances. All activity conducted under the agreement must adhere to the terms and conditions of FEMA’s Public Assistance grant program and may feature the use and/or procurement of personnel, services, supplies, equipment as well as certain administrative costs.
Shortly after the onset of the pandemic, the City submitted a claim to the Colorado Department of Homeland Security and Emergency Management (CDHSEM) for FEMA public assistance funding related to the pandemic. The majority of the claim incorporated requests related to City programs and services, like emergency sheltering, personal protective equipment, needs at the airport, and emergency operations center functions. Funding for expenses specific to hospital operations were also submitted, approved, and in-turn sub-awarded to Denver Health and Hospital Authority (DHHA).
Shortly before its expiration on June 12, 2022, CDHSEM and the City agreed to an extension of their Covid-19 Public Assistance agreement until December 31, 2023. The new, extended period of performance necessitates that the City’s sub-award with DHHA also be modified to reflect this change. Since the State provided the contractual paperwork codifying this change only four days before the agreement’s expiration, it meant that the City’s sub-award with DHHA would lapse, given there was such a small window of timing required to execute an extension. Therefore, this resolution request revives and amends the sub-award agreement with DHHA to add eighteen months to the term with a new expiration date of December 31, 2023.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)? N/A
Is the contract new/a renewal/extension or amendment? Amendment
Was this contractor selected by competitive process or sole source?
N/A- FEMA
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)? Length
If length changing
What was the length of the term of the original contract? 4/21/20 - 6/12/22
What is the length of the extension/renewal? 18 months
What is the revised total term of the contract? 4/21/20 - 12-31-23
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)