Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 4-8-20
Requesting Agency: Arts and Venues
Division:
Subject Matter Expert Name:
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Name: Ginger White |
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Email: Ginger.White@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and SMG to provide management and facility services at the Convention Center to support use of the CCC as a medical care facility on a temporary basis during the COVID-19 health crisis.
Amends a contract with SMG by adding $9,547,000 for a new total of $9,997,000 and 56 days for a new end date of 6-30-20 with an additional possible extension through 9-30-20 to provide facility services and management of the Colorado Convention Center while it is being used for medical services in response to the COVID-19 pandemic (THTRS-202054282). The last regularly scheduled Council meeting within the 30-day review period is on 5-4-20. Councilmember Flynn approved direct filing this item on 4-9-20.
body
Affected Council District(s) or citywide? Council District 9
Contract Control Number: THTRS-202054282
Vendor/Contractor Name (including any “DBA”): SMG
Type and Scope of services to be performed:
The State of Colorado has requested the City provide facility services and management of the CCC while it is used as a medical facility in response to the COVID-19 pandemic. Expenses incurred pursuant to this contract will be recouped by City pursuant to a separate agreement with the State of Colorado. This Agreement will run through June 30, 2020, with an option to extend until September 30, 2020, if such services continue to be necessary.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
Current term: April 6, 2020 - May 05, 2020
What is the length of the extension/renewal?
56 days
What is the revised total term of the contract?
May 6-June 30, 2020 (possible further extension July 1, 2020-September 30, 2020)
If cost changing
What was the original value of the entire contract prior to this proposed change?
$450,000.00
What is the value of the proposed change?
$9,547,000.00
What is the new/revised total value including change?
$9,997,000.00
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)