Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 10-10-17
Requesting Agency: Arts & Venues
Division:
§ Name: Frank Delmonte
§ Phone: 720.865.4233
§ Email: Frank.Delmonte@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Seventh Amendatory Agreement between the City and County of Denver and SMG to extend the term and provide additional compensation for stagehand staffing and payroll services.
Amends a contract with SMG by adding $20 million for a new contract total in the amount of $63 million and to add three years for a new end date of 12-31-20, for professional payroll and human resource services for stagehands in all Denver Arts & Venues facilities citywide (CE93004-07). The last regularly scheduled Council meeting within the 30-day review period is on 11-27-17. The Committee approved filing this resolution at its meeting on 10-25-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: CE93004-07
Vendor/Contractor Name (including any “DBA”): SMG
Type and Scope of services to be performed:
The SMG Stagehand payroll contract (CE93004) is a professional services contract to provide payroll and HR services for IATSE Local #7 stagehands in all Denver Arts & Venues facilities. Depending on the amount of activity in the venues, the contract provider incurs $5.5M-$6.5M in stagehand payroll expenditures per year, which are reimbursed by the agency. Denver Arts & Venues in turn invoices customers who use the stagehands for events in the venues and is reimbursed by those customers. This is largely a pass-through expenditure for the agency. Denver Arts & Venues effected the third and final three-year extension. As a result of this request, the capacity of this contract will need to increase by $20,000,000.00 to cover the new 3-year term of expenses. There is no effect on the General Fund.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
01-01-09 - 12-31-17
What is the length of the extension/renewal?
Three years
What is the revised total term of the contract?
01-01-09 - 12-31-20
If cost changing
What was the original value of the entire contract prior to this proposed change?
$43,000,000
What is the value of the proposed change?
$20,000,000
What is the new/revised total value including change?
$63,000,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)