Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-22-2023
Requesting Agency: Department of Safety
Division:
Subject Matter Expert Name: Name: Lt. Andrew Howard; Lt. Aaron Rebeterano
Email Address: Andrew.Howard@denvergov.org <mailto:Andrew.Howard@denvergov.org>; Aaron.Rebeterano@denvergov.org <mailto:Aaron.Rebeterano@denvergov.org>
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Enterprise FM Trust for to continue leasing vehicles that meet specialty needs of the Strategic Investigations Bureau, citywide.
Amends a contract with Enterprise FM Trust by adding $130,000 for a new total of $580,000 and one year for a new end date of 5-31-2024 to continue leasing vehicles that meet specialty needs of the Strategic Investigations Bureau, citywide (POLIC-202158305-00/ POLIC-202367883-01). The last regularly scheduled Council meeting within the 30-day review period is on 7-10-2023. The Committee approved filing this item at its meeting on 5-24-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: POLIC-202158305-00/ POLIC-202367883-01
Vendor/Contractor Name (including any “DBA”): Enterprise FM Trust
Type and Scope of services to be performed:
The Strategic Investigations Bureau Detectives’ mission is to apprehend violent felons, dismantle drug trafficking organizations, thwart terrorism and prevent targeted violence. This mission requires the need for detectives to investigate without detection, the aforementioned crimes and their respective suspects. This requires unique vehicle needs and turning over vehicles on a compressed cycle. This has been traditionally accomplished by leasing vehicles. We are proposing extending the current lease contract. The change in scope occurred for pricing revisions only and included no other changes. DPD was able to negotiate better pricing during this term. Dropping it by $2,333.88/month.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Comp.
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Time and price
If length changing
What was the length of the term of the original contract?
2/1/2021 - 5/31/2023
What is the length of the extension/renewal?
One year
What is the revised total term of the contract?
2/1/2021 - 5/31/2024
If cost changing
What was the original value of the entire contract prior to this proposed change?
$450K
What is the value of the proposed change?
$130K
What is the new/revised total value including change?
$580K
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)