Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 10-25-21
Requesting Agency: Clerk and Recorder
Division:
Subject Matter Expert Name: Victoria Ortega
Email Address: Victoria.Ortega@Denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and GovOS, Inc. successor-in-interest to Kofile Technologies, Inc. to amend the scope of work, extend the term, increase the maximum contract amount and amend certain provisions for the Recording, Marriage and Civil Union software system.
Amends a contract with GovOS, Inc. successor in interest to Kofile Technologies, Inc. by adding $1,735,000 for a new total of $2,745,000 and three years for a new end date of 12-31-24, to add service level standards, provide redaction services, and update certain provisions in the agreement for the Recording, Marriage and Civil Union software system (CLERK 201309360; SC-00002029). The last regularly scheduled Council meeting within the 30-day review period is on 12-6-21. The Committee approved filing this item at its meeting on 11-2-21.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: CLERK 201309360/SC-00002029
Vendor/Contractor Name (including any “DBA”): GovOS, Inc., successor in interest to Kofile Technologies Inc.
Type and Scope of services to be performed:
Amends an Agreement between the City and County of Denver and GovOS, Inc., successor in interest to Kofile Technologies Inc., to extend the term, increase the Fee and Maintenance amounts for the extended term, add service level standards, provide a scope of work and amount for redaction services, and update certain provisions in the Agreement.
Recording, Marriage and Civil Union software system - extension of the annual software license, maintenance and support for current system; adds service level standards; addition of vendor services for redaction services.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
04/15/2013-12/31/2021
What is the length of the extension/renewal?
3 years
What is the revised total term of the contract?
04/15/2013-12/31/2024
If cost changing
What was the original value of the entire contract prior to this proposed change?
$1,010,000.00
What is the value of the proposed change?
$1,735,000.00
What is the new/revised total value including change?
$2,745,000.00
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)